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Council on Educational Policy

Meeting schedule  Course proposals  Program proposals  Council members  Department curriculum contacts

According to the College of Engineering bylaws, the Council on Educational Policy shall be responsible for:

  • All curricular policy matters at the College level, including general oversight of courses and programs offered in the College for the common benefit of all departments. It shall help to stimulate new educational ideas and developments in individuals and departments.
  • Considering and recommending policy and/or procedures relating to student welfare; including, but not restricted to:
    • career guidance,
    • academic advising and counseling,
    • availability and development of educational facilities,
    • awarding scholarships and fellowships,
    • employment,
    • improvement of teaching and of programs and courses, and
    • grievance procedures for students.
  • Maintaining regular communications with the various student professional, honorary, and service societies and groups.
  • Serving, in an informal conciliatory role, on any matter upon request from an individual student.

Meeting schedule 2021-2022

CEP meets approximately five times per quarter. Meetings are generally held in Loew 355 from 3:30-5:00pm. Meeting information can be requested by contacting COE Dean’s Office Academic Affairs staff.

Autumn meetings Winter meetings Spring meetings
Sept. 28 Jan. 4 Mar. 29
Oct. 10 Jan. 25 Apr. 19
Oct. 26 Feb. 8 May 3
Nov. 9 Feb. 22 May 17
Nov. 23 Mar. 8 May 31
Dec. 7    

Course proposals

Course proposal subcommittee

Courses proposals are reviewed monthly by the course proposal subcommittee. CEP members serve on this subcommittee for one quarter each academic year so the membership of the subcommittee changes quarterly. The course proposal subcommittee reviews all course proposals and recommends them to the full council for approval or further review. Based on the recommendations of the subcommittee, CEP votes to approve, approve pending minor changes from the sponsoring unit, or send back to the sponsoring unit for significant changes.

  • Start a new course proposal in the UW Curriculum Management (UW CM) online system. Follow the new course proposal guidelines provided by the UW Curriculum Office to complete the proposal. When your proposal is complete, submit your proposal for approval.
  • Contact your department’s curriculum contacts for information on getting all necessary departmental approvals for your proposals. Most proposals will need to be approved by the department curriculum committee and the chair.
  • CEP will review proposals that have all departmental approvals by the CEP curriculum deadline. After the proposal has been approved by CEP, it will be forwarded to the University Curriculum Committee for final review. You can check the approval status of your course proposal in UW CM.
  • Find the course to be changed in the UW Curriculum Management (UW CM) online system and click “Propose Changes” to open a course change proposal. Follow the change course proposal guidelines provided by the UW Curriculum Office to complete the proposal. When your proposal is complete, submit your proposal for approval.
  • Contact your department’s curriculum contacts for information on getting all necessary departmental approvals for your proposals. Most proposals will need to be approved by the department curriculum committee and the chair.
  • CEP will review proposals that have all departmental approvals by the CEP curriculum deadline. After the proposal has been approved by CEP, it will be forwarded to the University Curriculum Committee for final review. You can check the approval status of your course proposal in UW CM.

Course proposal review schedule

Proposal submission deadline for departments (5pm) CEP course proposal subcommittee meetings CEP meetings UW Curriculum Committee deadlines UW Curriculum Committee meetings

Autumn 2021

Sept. 22 NA Sept. 28 (proposals reviewed by full council) Oct. 1 Oct. 19
Oct. 20 Oct. 21 Oct. 26 Nov. 1 Nov. 16
Nov. 17* Nov. 18 Nov. 23 Nov. 29 Dec. 14
Winter 2022
Dec. 29** NA

Jan. 4 (proposals reviewed by full council)

Jan. 3 Jan. 18
Jan. 19 Jan. 20 Jan. 25 Jan. 31 Feb. 15
Feb. 16*** Feb. 17 Feb. 22 Feb. 28 Mar. 15
Spring 2022
Mar. 23 NA Mar. 29 (proposals reviewed by full council) Apr. 1 Apr. 19
Apr. 27 Apr. 28 May 3 May 6 May 31
May 25**** May 26 May 31 July 1 Aug. 9
 

* Deadline for Spring 2022 course changes to be added without an Acknowledgement of Responsibility.
** Deadline for Summer 2022 course changes to be added without an Acknowledgement of Responsibility.
*** Deadline for Autumn 2022 course changes to be added without an Acknowledgement of Responsibility.
**** Only reviewing course changes that do not require a syllabus or course drops.

Program proposals

  • Notify the COE Dean’s Office Academic Affairs staff as early as possible to coordinate planning and approval for a new major, minor, or degree to be proposed by your unit.
  • Complete the Notice of Proposal (NOP) form with a signature from your chair and submit by email to the COE Dean’s Office Academic Affairs staff by the CEP curriculum deadline. After the NOP form has been approved by CEP, it will be forwarded to the UW Curriculum Office for the next steps in the NOP approval process.
  • Start a new program proposal in the UW Curriculum Management (UW CM) online system. Follow the new program proposal guidelines provided by the UW Curriculum Office to complete the proposal. When your proposal is complete, submit your proposal for approval.
  • Contact your department’s curriculum contacts for information on getting all necessary departmental approvals for your proposals. Most proposals will need to be approved by the department curriculum committee and the chair.
  • CEP will review proposals that have all departmental approvals by the CEP curriculum deadline. After the proposal has been approved by CEP, it will be forwarded to the University Curriculum Committee for final review. You can check the approval status of your proposal in UW CM.
  • For substantive program changes, complete the Notice of Proposal (NOP) form with a signature from your chair and submit by email to the COE Dean’s Office Academic Affairs staff by the CEP curriculum deadline. After the NOP form has been approved by CEP, it will be forwarded to the UW Curriculum Office for the next steps in the NOP approval process.
  • Find the program to be changed in the UW Curriculum Management (UW CM) online system and click “Propose Changes” to open a program change proposal. Follow the change undergraduate program proposal guidelines provided by the UW Curriculum Office to complete the proposal. Please note hte additional requirements for programs with multiple credentials. When your proposal is complete, submit your proposal for approval.
  • Contact your department’s curriculum contacts for information on getting all necessary departmental approvals for your proposals. Most proposals will need to be approved by the department curriculum committee and the chair.
  • CEP will review proposals that have all departmental approvals by the CEP curriculum deadline. After the proposal has been approved by CEP, it will be forwarded to the University Curriculum Committee for final review. You can check the approval status of your program proposal in UW CM.
  • Review the information from the Graduate School’s Office of Academic Affairs and Planning which coordinates the reviews of all graduate program proposals. For a new graduate degree program, certificate program, or option in an existing degree program, consult with the Graduate School’s Office of Academic Affairs and Planning to complete the relevant cover sheet form.
  • Submit the cover sheet with your department chair’s signature by email to the COE Dean’s Office Academic Affairs staff by the CEP curriculum deadline. After the cover sheet has been approved by CEP, it will be forwarded to Graduate School’s Office of Academic Affairs and Planning for the next steps in the approval process.

Program proposal review schedule

Proposal submission deadline for departments (5pm) CEP meetings SCAP deadlines SCAP meetings

Autumn 2021

Sept. 22 Sept. 28 Oct. 1 Oct. 15
Oct. 6 Oct. 12 Oct. 15 Oct. 29
Oct. 20 Oct. 26 Oct. 29 Nov. 12
Dec. 1 Dec. 7 Dec. 23 Jan. 7
Winter 2022
Dec. 29 Jan. 4 Jan. 7 Jan. 21
Jan. 19 Jan. 25 Feb. 4 Feb. 18
Feb. 2 Feb. 8 Feb. 18 Mar. 4
Spring 2022
Mar. 23 Mar. 29 Apr. 1 Apr. 15
Apr. 13 Apr. 19 Apr. 29 May 13
Apr. 27 May 3 May 15 May 27

Council members 2021-2022

Department Representative Term end* Term
Assoc. Dean of Academic Affairs (ex-officio) Dan Ratner -- --
A&A Uri Shumlak 2022 1
BioE Valerie Daggett 2023 2
ChemE Elizabeth Nance 2023 1
CEE Marc Eberhard, Interim Chair (through Winter 2022) 2023 1
CSE Ruth Anderson 2022 2
ECE Daniel Kirschen 2024 1
HCDE

Jennifer Turns (Autumn 2021)

Brock Craft (Winter 2022)

Andrew Davidson, Chair (Spring 2022)

2024 2
ISE Ashis Banerjee 2024 1
MSE Ting Cao 2022 1
ME Sawyer Fuller 2023 2
Adviser Representative (non-voting) TBD 2022  
Adviser Representative (non-voting) TBD 2023  
Undergraduate Student Representative (non-voting) TBD 2022 1
Graduate Student Representative (non-voting) TBD 2022 1

Department curriculum contacts 2021-2022

Department Faculty Staff
A&A Uri Shumlak TBD
BioE Christopher Neils Chetana Acharya (undergraduate curriculum), Kalei Combs (graduate curriculum), Danafe Matusalem
ChemE Jim Pfaendtner Dave Drischell
CEE Michael Brett, Steve Muench Brian Kinnear, Lauren Cushner
CSE Dan Grossman Crystal Eney
ECE Scott Hauck Chris Overly, Stephanie Swanson
HCDE Jennifer Turns Alana Daniels, Alex Llapitan (undergraduate curriculum), Kathleen Rascon (graduate curriculum)
ISE Archis Ghate Jennifer Tsai
MSE Lucien Brush Sandra Maddox
ME John Kramlich Kendra Burdett

 

Additional guidance and information to assist with course and degree proposals can be found on the UW Curriculum Office website. For questions with any of these processes, please contact COE Dean’s Office Academic Affairs staff, your department curriculum contact, or the UW Curriculum Office.