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Council on Educational Policy

Meeting schedule  Course proposals  Program proposals  Council members  Department curriculum contacts

According to the College of Engineering bylaws, the Council on Educational Policy shall be responsible for:

  • All curricular policy matters at the College level, including general oversight of courses and programs offered in the College for the common benefit of all departments. It shall help to stimulate new educational ideas and developments in individuals and departments.
  • Considering and recommending policy and/or procedures relating to student welfare; including, but not restricted to:
    • career guidance,
    • academic advising and counseling,
    • availability and development of educational facilities,
    • awarding scholarships and fellowships,
    • employment,
    • improvement of teaching and of programs and courses, and
    • grievance procedures for students.
  • Maintaining regular communications with the various student professional, honorary, and service societies and groups.
  • Serving, in an informal conciliatory role, on any matter upon request from an individual student.

Meeting schedule 2023-2024

CEP meets approximately five times per quarter. Meetings are generally held in Loew Hall from 3:30-5:00pm. Meeting information can be requested by contacting COE Dean’s Office Academic Affairs staff.

Autumn meetingsWinter meetingsSpring meetings
Oct. 03Jan. 09Apr. 02
Oct. 17Jan. 23Apr. 16
Oct. 31Feb. 06Apr. 30
Nov. 14Feb. 20May 14
Nov. 28Mar. 12May 28
Dec. 12  

Course proposals

Syllabus guidelines

Resource for faculty who are proposing new courses.

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Course proposal subcommittee

Courses proposals are reviewed monthly by the course proposal subcommittee. CEP members serve on this subcommittee for one quarter each academic year so the membership of the subcommittee changes quarterly. The course proposal subcommittee reviews all course proposals and recommends them to the full council for approval or further review. Based on the recommendations of the subcommittee, CEP votes to approve, approve pending minor changes from the sponsoring unit, or send back to the sponsoring unit for significant changes.

  • Start a new course proposal in the UW Curriculum Management (UW CM) online system. Follow the new course proposal guidelines provided by the UW Curriculum Office to complete the proposal. When your proposal is complete, submit your proposal for approval.
  • Contact your department’s curriculum contacts for information on getting all necessary departmental approvals for your proposals. Most proposals will need to be approved by the department curriculum committee and the chair.
  • CEP will review proposals that have all departmental approvals by the CEP curriculum deadline. After the proposal has been approved by CEP, it will be forwarded to the University Curriculum Committee for final review. You can check the approval status of your course proposal in UW CM.

  • Find the course to be changed in the UW Curriculum Management (UW CM) online system and click “Propose Changes” to open a course change proposal. Follow the change course proposal guidelines provided by the UW Curriculum Office to complete the proposal. When your proposal is complete, submit your proposal for approval.
  • Contact your department’s curriculum contacts for information on getting all necessary departmental approvals for your proposals. Most proposals will need to be approved by the department curriculum committee and the chair.
  • CEP will review proposals that have all departmental approvals by the CEP curriculum deadline. After the proposal has been approved by CEP, it will be forwarded to the University Curriculum Committee for final review. You can check the approval status of your course proposal in UW CM.

Course proposal review schedule

Proposal submission deadline for departments (5pm)CEP course proposal subcommittee meetingsCEP meetingsUW Curriculum Office deadlinesProposed effective Quarter
Sep. 25n/aOct. 03Oct. 06Winter 2024
Nov. 06Around Nov. 14Nov. 28Jan. 12Spring 2024
Feb. 06Around Feb. 13Feb. 20Mar. 11Summer 2024
March 19Around Mar. 26Apr. 02Apr. 05Autumn 2024
May 06Around May 14May 28tbd (Oct 2024)Winter 2025

Program proposals

  • Notify the COE Dean’s Office Academic Affairs staff as early as possible to coordinate planning and approval for a new major, minor, or degree to be proposed by your unit.
  • Complete the Notice of Proposal (NOP) form with a signature from your chair and submit by email to the COE Dean’s Office Academic Affairs staff by the CEP curriculum deadline. After the NOP form has been approved by CEP, it will be forwarded to the UW Curriculum Office for the next steps in the NOP approval process.
  • Start a new program proposal in the UW Curriculum Management (UW CM) online system. Follow the new program proposal guidelines provided by the UW Curriculum Office to complete the proposal. When your proposal is complete, submit your proposal for approval.
  • Contact your department’s curriculum contacts for information on getting all necessary departmental approvals for your proposals. Most proposals will need to be approved by the department curriculum committee and the chair.
  • CEP will review proposals that have all departmental approvals by the CEP curriculum deadline. After the proposal has been approved by CEP, it will be forwarded to the University Curriculum Committee for final review. You can check the approval status of your proposal in UW CM.

  • For substantive program changes, complete the Notice of Proposal (NOP) form with a signature from your chair and submit by email to the COE Dean’s Office Academic Affairs staff by the CEP curriculum deadline. After the NOP form has been approved by CEP, it will be forwarded to the UW Curriculum Office for the next steps in the NOP approval process.
  • Find the program to be changed in the UW Curriculum Management (UW CM) online system and click “Propose Changes” to open a program change proposal. Follow the change undergraduate program proposal guidelines provided by the UW Curriculum Office to complete the proposal. Please note hte additional requirements for programs with multiple credentials. When your proposal is complete, submit your proposal for approval.
  • Contact your department’s curriculum contacts for information on getting all necessary departmental approvals for your proposals. Most proposals will need to be approved by the department curriculum committee and the chair.
  • CEP will review proposals that have all departmental approvals by the CEP curriculum deadline. After the proposal has been approved by CEP, it will be forwarded to the University Curriculum Committee for final review. You can check the approval status of your program proposal in UW CM.

  • Review the information from the Graduate School’s Office of Academic Affairs and Planning which coordinates the reviews of all graduate program proposals. For a new graduate degree program, certificate program, or option in an existing degree program, consult with the Graduate School’s Office of Academic Affairs and Planning to complete the relevant cover sheet form.
  • Submit the cover sheet with your department chair’s signature by email to the COE Dean’s Office Academic Affairs staff by the CEP curriculum deadline. After the cover sheet has been approved by CEP, it will be forwarded to Graduate School’s Office of Academic Affairs and Planning for the next steps in the approval process.

Program proposal review schedule

Proposal submission deadline for departmentsCEP meetingsUW curriculum office deadlinesEarliest proposed effective quarter
5pm Tuesday the week before intended CEP meeting10/03, 10/17, 10/31, or 11/14Dec. 01, 2023Winter 2024
5pm Tuesday the week before intended CEP meeting01/09, 01/23, or 02/06Mar. 01, 2024Spring 2024
5pm Tuesday the week before intended CEP meeting04/02, 04/16, 04/30, or 05/14Sep. 01, 2024Autumn 2024

Council members 2023-2024

DepartmentRepresentativeTerm end*Term
Assoc. Dean of Academic Affairs (ex-officio)Dan Ratner----
A&AUri Shumlak20252
BioEHerbert Sauro20261
ChemEElizabeth Nance20262
CEEAmelia Regan20261
CSEStuart Reges20251
ECEDaniel Kirschen20241
HCDEBrock Craft20251
ISEPrashanth Rajivan20241
MSELucien Brush20251
MEAniruddh Vashisth20261
Adviser Rep (non-voting)Betsy Winter2024 
Adviser Rep (non-voting)Nichole Fernkes2025 
Undergraduate Student Rep (non-voting)tbd2024 
Graduate Student Rep (non-voting)tbd2024 

Department curriculum contacts 2023-2024

DepartmentFacultyStaff
A&AUri ShumlakBetsy Winter (UG), Paul Neubert (GR)
BioEChristopher NeilsKalei Combs
ChemEElizabeth NanceDave Drischell
CEEMichael Brett, Steve MuenchBrian Kinnear, Lauren Cushner
CSEDan GrossmanCrystal Eney
ECEPayman ArabshahiChris Overly, Stephanie Swanson
HCDEBrock CraftMeghan Oxley (UG), Kathleen Rascon (GR), Alanna Daniels
ISEtbdJennifer Tsai
MSELucien BrushNichole Fernkes
MEJohn KramlichKendra Burdett

Additional guidance and information to assist with course and degree proposals can be found on the UW Curriculum Office website. For questions with any of these processes, please contact COE Dean’s Office Academic Affairs staff, your department curriculum contact, or the UW Curriculum Office.