MyCoE

Council on Educational Policy

According to the College of Engineering bylaws, the Council on Educational Policy shall be responsible for:

  • All curricular policy matters at the College level, including general oversight of courses and programs offered in the College for the common benefit of all departments. It shall help to stimulate new educational ideas and developments in individuals and departments.
  • Considering and recommending policy and/or procedures relating to student welfare; including, but not restricted to:
    • career guidance,
    • academic advising and counseling,
    • availability and development of educational facilities,
    • awarding scholarships and fellowships,
    • employment,
    • improvement of teaching and of programs and courses, and
    • grievance procedures for students.
  • Maintaining regular communications with the various student professional, honorary, and service societies and groups.
  • Serving, in an informal conciliatory role, on any matter upon request from an individual student.

Meeting schedule 2020-2021

CEP meets approximately 5 times per quarter. Meetings are generally held in Loew 355 from 3:30-5:00pm. In 2020-21, meetings will be held virtually on Zoom. The link to the virtual meeting room can be requested by contacting COE Dean’s Office Academic Affairs staff.

Curriculum proposals are reviewed monthly by the curriculum subcommittee. CEP members serve on this subcommittee for 1 quarter each academic year so the membership of the subcommittee changes quarterly. The curriculum subcommittee reviews all course and program proposals and recommends them to the full council for approval or further review. Based on the recommendations of the subcommittee, CEP votes on each proposal to approve, approve pending minor changes from the sponsoring unit, or send back to the sponsoring unit for significant changes.

CEP meetings CEP curriculum deadlines CEP curriculum subcommittee meetings UW Curriculum Committee deadlines UW Curriculum Committee meetings
September 29, 2020 September 24, 2020 September 29, 2020 (reviewed by full council) October 1, 2020 October 20, 2020
October 13, 2020
October 27, 2020
October 22, 2020 October 27, 2020 November 2, 2020 November 17, 2020
November 10, 2020
November 24, 2020
November 19, 2020 November 24, 2020 December 1, 2020* December 15, 2020
December 8, 2020 December 3, 2020 December 8, 2020 December 31, 2021** January 19, 2021
January 12, 2021
January 26, 2021
January 21, 2021 January 26, 2021 February 1, 2021 February 16, 2021
February 9, 2021
February 23, 2021
February 18, 2021 February 23, 2021 March 1, 2021*** March 16, 2021
March 9, 2021 March 4, 2021 March 9, 2021 April 1, 2021 April 20, 2021
April 6, 2021,
April 20, 2021,
May 4, 2021
April 29, 2021 May 4, 2021 May 7, 2021 June 1, 2021
May 18, 2021,
June 1, 2021
May 27, 2021 June 1, 2021 July 1, 2021**** August 10, 2021
 

* Deadline for Spring 2021 course changes to be added without an Acknowledgement of Responsibility.
** Deadline for Summer 2021 course changes to be added without an Acknowledgement of Responsibility.
**** Deadline for Autumn 2021 course changes to be added without an Acknowledgement of Responsibility.
**** Only reviewing course changes that do not require a syllabus or course drops.

Council members 2020-2021

Department Representative Term end* Term
Assoc. Dean of Academic Affairs (ex-officio) Dan Ratner -- --
A&A Uri Shumlak 2022 1
BioE Valerie Daggett 2023 2
ChemE Elizabeth Nance 2023 1
CEE Marc Eberhard 2023 1
CSE Ruth Anderson 2022 2
ECE James Ritcey 2021 1
HCDE Andrew Davidson, Chair 2021 1
ISE Zelda Zabinsky 2021 1
MSE Ting Cao 2022 1
ME Sawyer Fuller 2023 2
Adviser Representative (ex-officio) Jennifer Tsai (ISE) 2021 2
Undergraduate Student Representative (ex-officio) TBD -- --
Graduate Student Representative (ex-officio) TBD -- --

Department curriculum contacts 2020-2021

Department Faculty Staff
A&A Uri Shumlak Ed Connery
BioE Christopher Neils Chetana Acharya (undergraduate curriculum), Kalei Combs (graduate curriculum), Danafe Matusalem
ChemE Jim Pfaendtner Dave Drischell
CEE Michael Brett, Steve Muench Brian Kinnear, Lauren Cushner
CSE Dan Grossman Crystal Eney
ECE Scott Hauck Chris Overly, Stephanie Swanson
HCDE Jennifer Turns Alana Daniels, Alex Llapitan (undergraduate curriculum), Kathleen Rascon (graduate curriculum)
ISE Archis Ghate Jennifer Tsai
MSE Lucien Brush Sandra Maddox
ME John Kramlich Kendra Burdett

Curriculum proposal information

CEP is responsible for reviewing and approving proposals from departments for new and updated courses and degree programs. Guidance for departments is provided for the following proposal processes:

  • Start a new course proposal in the UW Curriculum Management (UW CM) online system. Follow the new course proposal guidelines provided by the UW Curriculum Office to complete the proposal. When your proposal is complete, submit your proposal for approval.
  • Contact your department’s curriculum contacts for information on getting all necessary departmental approvals for your proposals. Most proposals will need to be approved by the department curriculum committee and the chair.
  • CEP will review proposals that have all departmental approvals by the CEP curriculum deadline. After the proposal has been approved by CEP, it will be forwarded to the University Curriculum Committee for final review. You can check the approval status of your course proposal in UW CM.
  • Find the course to be changed in the UW Curriculum Management (UW CM) online system and click “Propose Changes” to open a course change proposal. Follow the change course proposal guidelines provided by the UW Curriculum Office to complete the proposal. When your proposal is complete, submit your proposal for approval.
  • Contact your department’s curriculum contacts for information on getting all necessary departmental approvals for your proposals. Most proposals will need to be approved by the department curriculum committee and the chair.
  • CEP will review proposals that have all departmental approvals by the CEP curriculum deadline. After the proposal has been approved by CEP, it will be forwarded to the University Curriculum Committee for final review. You can check the approval status of your course proposal in UW CM.
  • Notify the COE Dean’s Office Academic Affairs staff as early as possible to coordinate planning and approval for a new major, minor, or degree to be proposed by your unit.
  • Complete the Notice of Proposal (NOP) form with a signature from your chair and submit by email to the COE Dean’s Office Academic Affairs staff by the CEP curriculum deadline. After the NOP form has been approved by CEP, it will be forwarded to the UW Curriculum Office for the next steps in the NOP approval process.
  • Start a new program proposal in the UW Curriculum Management (UW CM) online system. Follow the new program proposal guidelines provided by the UW Curriculum Office to complete the proposal. When your proposal is complete, submit your proposal for approval.
  • Contact your department’s curriculum contacts for information on getting all necessary departmental approvals for your proposals. Most proposals will need to be approved by the department curriculum committee and the chair.
  • CEP will review proposals that have all departmental approvals by the CEP curriculum deadline. After the proposal has been approved by CEP, it will be forwarded to the University Curriculum Committee for final review. You can check the approval status of your proposal in UW CM.
  • For substantive program changes, complete the Notice of Proposal (NOP) form with a signature from your chair and submit by email to the COE Dean’s Office Academic Affairs staff by the CEP curriculum deadline. After the NOP form has been approved by CEP, it will be forwarded to the UW Curriculum Office for the next steps in the NOP approval process.
  • Find the program to be changed in the UW Curriculum Management (UW CM) online system and click “Propose Changes” to open a program change proposal. Follow the change undergraduate program proposal guidelines provided by the UW Curriculum Office to complete the proposal. Please note hte additional requirements for programs with multiple credentials. When your proposal is complete, submit your proposal for approval.
  • Contact your department’s curriculum contacts for information on getting all necessary departmental approvals for your proposals. Most proposals will need to be approved by the department curriculum committee and the chair.
  • CEP will review proposals that have all departmental approvals by the CEP curriculum deadline. After the proposal has been approved by CEP, it will be forwarded to the University Curriculum Committee for final review. You can check the approval status of your program proposal in UW CM.
  • Review the information from the Graduate School’s Office of Academic Affairs and Planning which coordinates the reviews of all graduate program proposals. For a new graduate degree program, certificate program, or option in an existing degree program, consult with the Graduate School’s Office of Academic Affairs and Planning to complete the relevant cover sheet form.
  • Submit the cover sheet with your department chair’s signature by email to the COE Dean’s Office Academic Affairs staff by the CEP curriculum deadline. After the cover sheet has been approved by CEP, it will be forwarded to Graduate School’s Office of Academic Affairs and Planning for the next steps in the approval process.

 

Additional guidance and information to assist with course and degree proposals can be found on the UW Curriculum Office website. For questions with any of these processes, please contact COE Dean’s Office Academic Affairs staff, your department curriculum contact, or the UW Curriculum Office.