MyCoE

CoE Forms

Due dates

Annual Due Dates — 2016-17 (Updated August 2016.)

Paydays and payroll deadlines

The UW Integrated Service Center provides a list of paydays and the payroll deadlines for each.

Forms and letters

Forms and Letters (scrolls to document links at the bottom of this page)

Where should I send my paperwork?

Use this guide to route requests appropriately within the Dean's Office.

Items marked with an asterisk (*) apply only to Dean's Office Employees or Programs - contact your Administrator or Program Manager for the proper local contact for these services.

Administrative Access
Request Type Formal Address Route Through Questions

Administrative Systems Access Form (Including Keynes, SecurID, Student Database, FIN, HEPPS, OPUS, ASTRA etc.)

N/A

Grant and Finance Manager

Grant and Finance Manager

Budget & Financial Issues
Request Type Formal Address Route Through Questions
Budget Reconciliation N/A Grant and Finance Manager interim: Grant and Finance Manager
Corporate Travel Account, Purchasing Tickets On N/A Payroll & Scholarships Payroll & Scholarships
Discretionary Budget Transfer N/A Grant and Finance Manager Grant and Finance Manager
Journal Voucher (Sharing or Moving Expenditures between budgets) N/A Grant and Budget Manager Grant and Budget Manager
Moving Expenses, Requests for Approval Of N/A Financial Administrator Financial Administrator

Org. Code, Request for

N/A

Grant and Finance Manager

 

Grant and Finance Manager

Payroll Distribution Changes N/A Budget/Fiscal Analyst Budget/Fiscal Analyst
Petty Cash Reimbursements N/A Payroll & Scholarships Payroll & Scholarships
Procurement Card (ProCard) Applications N/A Budget/Fiscal Analyst Budget/Fiscal Analyst
Procurement Card Monthly Statements N/A Budget/Fiscal Analyst Budget/Fiscal Analyst
Salary Transfers (Retro- or Pro-Active) N/A Budget/Fiscal Analyst Budget/Fiscal Analyst
Reverse Expenditures, Processing N/A Budget/Fiscal Analyst Budget/Fiscal Analyst
Salary Overpayments or Underpayments N/A Budget/Fiscal Analyst Budget/Fiscal Analyst
Travel Expense Reimbursement (TEV's) N/A Payroll & Scholarships Payroll & Scholarships
Committees, Meetings & Events
Request Type Formal Address Route Through Questions

Ad Hoc Committee Reports and Recommendations

Michael Bragg,
Frank & Julie Jungers Dean of Engineering

Dean Michael Bragg

Assistant to the Dean

Committee Membership, Notice of New Department Representative

Michael Bragg,
Frank & Julie Jungers Dean of Engineering

HR Manager

HR Manager

Committee Reports and Recommendations

Michael Bragg,
Frank & Julie Jungers Dean of Engineering

Assistant to the Dean

Assistant to the Dean

Recognition Award Nominations

Michael Bragg,
Frank & Julie Jungers Dean of Engineering

Web Form

HR Administrative Assistant

Faculty-Related Issues
Request Type Formal Address Route Through Questions

A/B Plan

Faculty Request to Chair, with Concurrence Lines for Chair and Dean

Fiscal Administrator

HR Administrator

Advertise a Faculty Position

Michael Bragg,
Frank & Julie Jungers Dean of Engineering

Web Form

HR Administrator

Appointment Dossier (New Faculty Paperwork)

Michael Bragg,
Frank & Julie Jungers Dean of Engineering

HR Manager

HR Manager

Excess Compensation for Faculty

HR Administrator

Web Form

HR Manager

Offer Letters - Approval to Make Offer

Michael Bragg,
Frank & Julie Jungers Dean of Engineering

Email Message to Dean with a CC: to Associate Dean of Research, Financial Administrator, and HR Administrator

HR Administrator

Outside Professional Work for Compensation (Forms 1460 and 1461)

See updated procedure on the UW Academic Personnel website.

HR Manager

HR Manager

Professional Leave (Paid or Unpaid)

N/A

HR Manager

HR Manager

Promotion and Tenure Recommendations and Dossiers

Michael Bragg,
Frank & Julie Jungers Dean of Engineering

HR Manager

HR Manager

Reappointment/Renewal of Faculty

Michael Bragg,
Frank & Julie Jungers Dean of Engineering

HR Manager

HR Manager

Salary Increase for Faculty - Competitive Offer or Other

Michael Bragg,
Frank & Julie Jungers Dean of Engineering

HR Administrator

HR Administrator

Startup Funds, Request for

Michael Bragg,
Frank & Julie Jungers Dean of Engineering

Email request to Dean with a CC: to Associate Dean of Research, Financial Administrator, and HR Administrator

HR Administrator

Visa Requests

N/A

HR Manager

HR Manager

Staff-Related Issues
Request Type Formal Address Route Through Questions

Excess Compensation - Staff

N/A

Web Form

HR Administrator

Layoff Approval Requests

Michael Bragg,
Frank & Julie Jungers Dean of Engineering

HR Administrator

HR Administrator

New Hire Paperwork for Classified & Pro Employees N/A HR Manager HR Manager
New Hire Paperwork for Hourly & Student Hourly Employees N/A HR Administrative Assistant HR Administrative Assistant

Offer Letters - Staff

The CoE Dean's Office only requires copies of staff offer letters for employees who work in the Dean's office or programs in the Dean's payroll unit code. No departmental or program copies are required. - Send copies to HR Manager

Personnel Requests

N/A

HR Manager

HR Manager

Reclassification - Staff Employment

N/A

HR Administrator

HR Administrator

Salary Increases - CEGP, In-Grades, Temporary Salary Increases (TSI's) and all others

N/A

HR Administrator

HR Administrator

Temporary Staff Employment

N/A

HR Manager

HR Manager

 

Forms and Letters

Expand All | Collapse All

New Appointments

Offer Letter Templates

Appointment Cover Sheets