Skip to main content


CoE grant and contract proposal preparation

Indirect Cost Rates (Facilities and Administrative Costs or F&A)

See GIM 13


Projecting salary increases

It is recommended that departments use 4% annual inflation for salaries, unless sponsor policy exists. Follow all sponsor guidance that may apply.

Employee benefit rates

See GIM 3. These are also available via SAGE Budget when preparing an eGC1 to submit a sponsored research or training proposal to The Office of Sponsored Programs.

RA salaries Schedule 1 only

RA salaries Schedule 1 only

Salary/monthly rate, 50% FTE

See RA Schedules on the UW Graduate School's website.

Graduate operating fees (Tuition)

Graduate operating fees are excluded from the indirect costs calculation per the MTDC (Modified Total Direct Cost) base on sponsored projects. Operating fees do not include building, technology, services and accounting fees.

College of Engineering graduate operating fees are Graduate Tier II, based on resident tuition and vary by program. Note that not all sponsors pay tuition (check the terms of the proposal).


  • Project increases at 5% annually. Summer tuition is always negotiated at a different rate than the academic year. (There is no official UW policy as yet on ANY tuition projections.)
  • When including the operating portion of tuition for graduate student research assistants in your proposal budget, the correct terminology to use is "Graduate Operating Fee." These numbers do NOT include various additional fees which are prohibited from federal research grants.
  • For detailed tuition and fees, including Tier I, II, and III amounts, or for general information on UW tuition and projections, visit UW Office of Planning & Budgeting.

Principal Investigators - eligible titles

A person holding any one of the following titles is eligible to serve as a Principal Investigator:

  • Professor
  • Research Professor
  • Associate Professor
  • Research Associate Professor
  • Assistant Professor
  • Research Assistant Professor
  • Research Scientists of Grade 10 and above
  • PNNL Affiliate Professor

Emeritus faculty may hold the role of P.I. (or M.P.I.) but this requires that approval by the department must be done by the department Chair/Director.

Note: a post-doctoral scholar cannot be P.I. nor can they have the role of MPI – multiple P.I., on an eGC1 but they can have the SAGE eGC1 role of applicant P.I. when applying for a post-doctoral fellowship. The post-doc’s faculty mentor would be P.I. on the UW eGC1 in SAGE. The post-doc as applicant-PI would have the lead role on the outside sponsor fellowship application. Post-docs can be senior personnel on research proposals and may have the role of co-Investigator if the department approves. However, if the project P.I. leaves or stops being P.I., a post-doc cannot assume the role of P.I.

Persons holding the following titles may also be eligible, but are subject to review and approval by the Department Chair and Vice Dean on a case-by-case basis:

  • Director (of a major program)
  • Research Scientist of Grade 9
  • Visiting, Teaching, Lecturer, Acting Titles

To submit a request for approval, fill out the PI Exemption Form and submit to Becky Rooney, Director of Research, at This form must be signed by the applicant, the department chair and then the Vice Dean for Research. Becky will return the fully signed form to the eGC1 preparer to be attached to the eGC1 prior to routing.

Equipment thresholds

All sponsors (federal sponsors and non-federal): $5,000 per unit


Useful websites: