UW Engineering - HR Paperwork and Due Dates

Due Dates

Where Should I Send My Paperwork?

Use this guide to route requests appropriately within the Dean's Office.

Items marked with an asterisk (*) apply only to Dean's Office Employees or Programs - contact your Administrator or Program Manager for the proper local contact for these services.

1460
1461
A/B Plan
Ad Hoc Committee Reports and Recommendations
Administrative Systems Access
Advertise a Faculty Position, Request to
Appointment of Faculty
Budget, Discretionary Fund Transfer*
Budget Reconciliation*
Budgets, Sharing or Moving Expenditures between *
Budgets, Request for New/Org. Code Changes
Career Enhancement Growth Program (CEGP)
Committee Membership, Notice of New Department Representatives
Committee Reports and Recommendations
Competitive Offers (Faculty)
Corporate Travel Account, Purchasing Tickets On*
Credit Cart Requests (Corporate Travel)* (Procurement)*
Discretionary Budget Transfers*
Distribution Change Requests*
Excess Compensation (Faculty) (Staff)
In-Grade Requests
Journal Vouchers*
Keynes Access
Layoff Approval Requests
Moving Expenses
Newly-Hired Employee Paperwork (Student/Hourly)* (Classified/Pro)* (Faculty)
Offer Letters - Staff*
Offer Letters, Faculty - Approval to Make Offer

Org. Code, Request to Add
Outside Professional Compensation - 1460
Overpayments, Salary*
Personnel Requests
Petty Cash*
Procurement Card (ProCard) (Requests For) (Monthly Statement)
Professional Leave, (Paid or Unpaid)
Promotion & Tenure
Reappointment of Faculty
Reclassification - Staff Employment
Recognition Award Nominations
Reimbursements, Petty Cash*
Renewal/Reappointment of Faculty
Retroactive Salary Transfers (RSTs)*
Reverse Expenditure Processing*
Sabbaticals
Salary Increases (Faculty) (Staff)
Salary Overpayments/Underpayments*
Salary Transfers, Retro- or Pro- Active*
SecurID Applications
Startup (Faculty) Funds
Student Database Access (SDB)
Temporary Salary Increase (TSI)
Temporary Staff Employment*
Travel, (CTA Ticket Purchases)* (Expense Vouchers)*
Underpayments, Salary*
Visa Requests

Request Type	Formal Address	Route Through	Questions
Administrative Access
Administrative Systems Access Form (Including Keynes, SecurID, Student Database, FIN, HEPPS, OPUS, etc.)	N/A	Mohini Glanz	Mohini Glanz
Budget & Financial Issues
Request Type	Formal Address	Route Through	Questions
Budget Reconciliation	N/A	Mohini Glanz	Mohini Glanz
Corporate Travel Account, Purchasing Tickets On	N/A	Pam Pogemiller	Pam Pogemiller
Discretionary Budget Transfer	N/A	Mohini Glanz	Mohini Glanz
Journal Voucher (Sharing or Moving Expenditures between budgets)	N/A	Mohini Glanz	Mohini Glanz
Moving Expenses, Requests for Approval Of	N/A	Tom Sparks	Tom Sparks
Org. Code, Request for	N/A	Mohini Glanz	Mohini Glanz
Payroll Distribution Changes	N/A	Pam Pogemiller	Pam Pogemiller
Petty Cash Reimbursements	N/A	Mohini Glanz	Mohini Glanz
Procurement Card (ProCard) Applications	N/A	Mohini Glanz	Mohini Glanz
Procurement Card Monthly Statements	N/A	Mohini Glanz	Mohini Glanz
Salary Transfers (Retro- or Pro-Active)	N/A	Mohini Glanz	Mohini Glanz
Reverse Expenditures, Processing	N/A	Mohini Glanz	Mohini Glanz
Salary Overpayments or Underpayments	N/A	Pam Pogemiller	Pam Pogemiller
Travel Expense Reimbursement (TEV's)	N/A	Pam Pogemiller	Pam Pogemiller
Committees, Meetings & Events
Request Type	Formal Address	Route Through	Questions
Ad Hoc Committee Reports and Recommendations	Matthew O'Donnell, Frank & Julie Jungers Dean of Engineering	Dean Matthew O'Donnell	Andrea Perkins
Committee Membership, Notice of New Department Representative	Matthew O'Donnell, Frank & Julie Jungers Dean of Engineering	Aileen Trilles	Aileen Trilles
Committee Reports and Recommendations	Matthew O'Donnell, Frank & Julie Jungers Dean of Engineering	Andrea Perkins	Andrea Perkins
Recognition Award Nominations	Matthew O'Donnell, Frank & Julie Jungers Dean of Engineering	Web Form	bsample@u.washington.edu
Faculty-Related Issues
Request Type	Formal Address	Route Through	Questions
A/B Plan	Faculty Request to Chair, with Concurrence Lines for Chair and Dean	Tom Sparks	Tom Sparks
Advertise a Faculty Position	Matthew O'Donnell, Frank & Julie Jungers Dean of Engineering	Web Form
Appointment Dossier (New Faculty Paperwork)	Matthew O'Donnell, Frank & Julie Jungers Dean of Engineering	Aileen Trilles	Aileen Trilles
Excess Compensation for Faculty	N/A	Web Form	Aileen Trilles
Offer Letters - Approval to Make Offer	Matthew O'Donnell, Frank & Julie Jungers Dean of Engineering	Email Message to Dean O'Donnell with a CC: to Dan Schwartz, Lisa Drechsler, Tom Sparks, Heidi Dlubac, and Mary Heusner	Lisa Drechsler
Outside Professional Compensation, Request for (Form 1460)	N/A	Aileen Trilles	Aileen Trilles
Outside Professional Compensation, Summary Of (Form 1461)	N/A	Web Form	Aileen Trilles
Professional Leave (Paid or Unpaid)	N/A	Aileen Trilles	Aileen Trilles
Promotion and Tenure Recommendations and Dossiers	Matthew O'Donnell, Frank & Julie Jungers Dean of Engineering	Aileen Trilles	Aileen Trilles
Reappointment/Renewal of Faculty	Matthew O'Donnell, Frank & Julie Jungers Dean of Engineering	Aileen Trilles	Aileen Trilles
Salary Increase for Faculty - Competitive Offer or Other	Matthew O'Donnell, Frank & Julie Jungers Dean of Engineering	Lisa Drechsler	Lisa Drechsler
Startup Funds, Request for	Matthew O'Donnell, Frank & Julie Jungers Dean of Engineering	Email request to Dean O'Donnell with a CC: to Dan Schwartz, Lisa Drechsler, and Tom Sparks	Lisa Drechsler
Visa Requests	N/A	Aileen Trilles	Aileen Trilles
Staff-Related Issues
Request Type	Formal Address	Route Through	Questions
Excess Compensation - Staff	N/A	Web Form	Aileen Trilles
Layoff Approval Requests	Matthew O'Donnell, Frank & Julie Jungers Dean of Engineering	Lisa Drechsler	Lisa Drechsler
New Hire Paperwork for Classified & Pro Employees	N/A	Aileen Trilles	Aileen Trilles
New Hire Paperwork for Hourly & Student Hourly Employees	N/A	Pam Pogemiller	Pam Pogemiller
Offer Letters - Staff	The CoE Dean's Office only requires copies of staff offer letters for employees who work in the Dean's office or programs in the Dean's payroll unit code. No departmental or program copies are required. - Send copies to Aileen Trilles
Personnel Requests	N/A	Aileen Trilles	Aileen Trilles
Reclassification - Staff Employment	N/A	Lisa Drechsler	Lisa Drechsler
Salary Increases - CEGP, In-Grades, Temporary Salary Increases (TSI's) and all others	N/A	Lisa Drechsler	Lisa Drechsler
Temporary Staff Employment	N/A	Aileen Trilles	Aileen Trilles