HR Paperwork and Due Dates
Due Dates
Where Should I Send My Paperwork?
Use this guide to route requests appropriately within the Dean's Office.
Items marked with an asterisk (*) apply only to Dean's Office Employees or Programs - contact your Administrator or Program Manager for the proper local contact for these services.
| Administrative Access | |||
| Request Type | Formal Address | Route Through | Questions |
|---|---|---|---|
Administrative Systems Access Form (Including Keynes, SecurID, Student Database, FIN, HEPPS, OPUS, etc.) |
N/A |
interim: Scott Koziol |
interim: Scott Koziol |
| Budget & Financial Issues | |||
| Request Type | Formal Address | Route Through | Questions |
| Budget Reconciliation | N/A | interim: Scott Koziol | interim: Scott Koziol |
| Corporate Travel Account, Purchasing Tickets On | N/A | Pam Pogemiller | Pam Pogemiller |
| Discretionary Budget Transfer | N/A | interim: Scott Koziol | interim: Scott Koziol |
| Journal Voucher (Sharing or Moving Expenditures between budgets) | N/A | interim: Scott Koziol | interim: Scott Koziol |
| Moving Expenses, Requests for Approval Of | N/A | Tom Sparks | Tom Sparks |
N/A |
interim: Scott Koziol |
interim: Scott Koziol |
|
| Payroll Distribution Changes | N/A | Pam Pogemiller | Pam Pogemiller |
| Petty Cash Reimbursements | N/A | interim: Scott Koziol | interim: Scott Koziol |
| Procurement Card (ProCard) Applications | N/A | interim: Scott Koziol | interim: Scott Koziol |
| Procurement Card Monthly Statements | N/A | interim: Scott Koziol | interim: Scott Koziol |
| Salary Transfers (Retro- or Pro-Active) | N/A | interim: Scott Koziol | interim: Scott Koziol |
| Reverse Expenditures, Processing | N/A | interim: Scott Koziol | interim: Scott Koziol |
| Salary Overpayments or Underpayments | N/A | Pam Pogemiller | Pam Pogemiller |
| Travel Expense Reimbursement (TEV's) | N/A | Pam Pogemiller | Pam Pogemiller |
| Committees, Meetings & Events | |||
| Request Type | Formal Address | Route Through | Questions |
Matthew O'Donnell, |
Dean Matthew O'Donnell |
||
Committee Membership, Notice of New Department Representative |
Matthew O'Donnell, |
HR Manager |
HR Manager |
Matthew O'Donnell, |
|||
Matthew O'Donnell, |
|||
| Faculty-Related Issues | |||
| Request Type | Formal Address | Route Through | Questions |
Faculty Request to Chair, with Concurrence Lines for Chair and Dean |
|||
Matthew O'Donnell, |
|
||
Matthew O'Donnell, |
HR Manager |
HR Manager |
|
N/A |
HR Manager |
||
Matthew O'Donnell, |
|||
N/A |
HR Manager |
HR Manager |
|
N/A |
HR Manager |
||
N/A |
HR Manager |
HR Manager |
|
Matthew O'Donnell, |
HR Manager |
HR Manager |
|
Matthew O'Donnell, |
HR Manager |
HR Manager |
|
Matthew O'Donnell, |
|||
Matthew O'Donnell, |
Email request to Dean O'Donnell with a CC: to Dan Schwartz, Lisa Drechsler, and Tom Sparks |
||
N/A |
HR Manager |
HR Manager |
|
| Staff-Related Issues | |||
| Request Type | Formal Address | Route Through | Questions |
N/A |
HR Manager |
||
Matthew O'Donnell, |
|||
| New Hire Paperwork for Classified & Pro Employees | N/A | HR Manager | HR Manager |
| New Hire Paperwork for Hourly & Student Hourly Employees | N/A | Pam Pogemiller | Pam Pogemiller |
The CoE Dean's Office only requires copies of staff offer letters for employees who work in the Dean's office or programs in the Dean's payroll unit code. No departmental or program copies are required. - Send copies to HR Manager |
|||
N/A |
HR Manager |
HR Manager |
|
N/A |
|||
Salary Increases - CEGP, In-Grades, Temporary Salary Increases (TSI's) and all others |
N/A |
||
N/A |
HR Manager |
HR Manager |
|
Community of Innovators
Nominate a student, faculty or staff member who makes exceptional and meaningful contributions to the College.
Nominations due 5 p.m. March 1.
Nominees and awardees will be honored at the Community of Innovators Awards reception.
Wednesday, May 29, 2013
3:30 to 5:00 p.m.
Paul G. Allen Center,
Microsoft Atrium.