Procedure for Hiring New Faculty
The following procedure applies to tenure-line and research faculty.
- Complete the online Request to Advertise a Faculty Position.
(At this stage, the submission is reviewed by several members of the dean’s office to consider source of funding, strategic plans, space issues, etc.)
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Once you receive an email that states, "This request has received Dean's level approval," you may proceed with step 3.
- Complete the following AHR request form and send it as an attachment to Academic Human Resources (acadpers@uw.edu) with a carbon copy (cc:) to the CoE HR Administrator and HR Manager.
Be sure to include the dean's approval email from step 2.
(AHR will review the request with ISSO and EOO and assign the ad a tracking number (AA####).
- Once it is approved by AHR, you will receive an email notification* indicating the information listed below. Once your request is approved by AHR, your ad will automatically be posted on the AHR website.
Important: Do NOT lose the email notification from AHR. You will need to refer to it AFTER the recruitment process!
- Your ad reference number (e.g. AA####). Be sure to include this # when advertising to track applications.
- Link to Affirmative Action Information Request (AAIR)– a unique URL to be included in the letter of acknowledgement to all applicants.
- Link to online Applicant Flow Report. This report will furnish the Equal Opportunity Affirmative Action Office with needed information about the candidates involved in your search. This is a crucial step that must be completed prior to the submission of your New Hire Packet to AHR.
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Once you are authorized by AHR (which includes ISO’s and EOO’s approval), you must publish the ad in a national print publication.
Important: You may choose to post the ad to the Chronicle of Higher Education's employment website in lieu of running the ad in a national print publication. The ad must appear on the Chronicle's website for at least 30 days. If the ad was electronic, maintain a copy of your order confirmation received from the Chronicle which displays the ad type and web start date, and a copy of the ad text as it appears on the Chronicle's website. If the ad was print, maintain a copy of the page on which the ad appeared.
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You may also consider using the College of Engineering Faculty Search Tool to administer the search process. Contact the CoE HR manager for details.
Community of Innovators
Nominate a student, faculty or staff member who makes exceptional and meaningful contributions to the College.
Nominations due 5 p.m. March 1.
Nominees and awardees will be honored at the Community of Innovators Awards reception.
Wednesday, May 29, 2013
3:30 to 5:00 p.m.
Paul G. Allen Center,
Microsoft Atrium.
Forms and Letters
New Appointments
Request to Advertise a Faculty Position (procedure with links)
Offer Letter Templates
Appointment Cover Sheets
Postdoctoral Titles
(e.g. Research Associate, Senior Fellow)
Professorial Titles
(including Research)
Visiting Faculty
(other than scholar/scientist)
