CoE Grant and Contract Proposal Preparation Factsheet

Revised 07/19/2011

Indirect Cost Rates
Projecting Salary Increases
Employee Benefit Rates
GSSA Salaries (Schedule 1 only)
Graduate Operating Fees
Principal Investigators (Eligibility Titles)
Equipment Thresholds
Useful Web Sites

Indirect Cost Rates (Facilities and Administrative Costs or F&A)
GIM 13	After July 1, 2009
Research Grants and Contracts	54% (MTDC) on-campus FY 2009/10 through FY 2011/12 54.5% (MTDC) on-campus FY 2012/13 through FY 2013/14 26% (MTDC) off-campus
Instruction(Training & Education Agreements, except DHHS Training Grants)	53% (MTDC) on-campus 26% (MTDC) off-campus DHHS Training Grant: 8% (TDC) on campus
Notes: Per revised A-21, "Indirect Costs" will now be referred to as "Facilities and Administrative Costs" (F&A). Reminder: Certain costs are exempt from indirect costs (i.e., equipment, grad operating fees, portions of subcontracts). Please reference GIM 13, Attachment A for full definition of MTDC. Indirect Cost Rate Agreement (F&A) - 11/30/10

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Projecting Salary Increases
Project 3% annually for all positions beyond June 30, 2011. This is a suggested projection. Follow all sponsor restrictions that may apply. Please note the following guidance from the Office of Sponsored Programs (OSP): Budget Increases Often, proposals need to be submitted with multi-year budgets. OSP's guidance to PIs and departments is to use the current NIH Fiscal Policy for Grant Awards to determine an appropriate inflation rate and apply it to both salaries and other recurring costs. If there is reason to expect a promotion or other larger salary increase, please use this estimate instead and provide a justification. The NIH Fiscal Policy for Grant Awards - FY 2011 did away with the 2% cap and only refers to “adjusted for inflation” by institute or center. Thus, OSP recommends using 3% projected salary increases for proposal budgeting purposes.

Projecting Salary Increases

Project 3% annually for all positions beyond June 30, 2011.
This is a suggested projection. Follow all sponsor restrictions that may apply.

Please note the following guidance from the Office of Sponsored Programs (OSP):

Budget Increases
Often, proposals need to be submitted with multi-year budgets. OSP's guidance to PIs and departments is to use the current NIH Fiscal Policy for Grant Awards to determine an appropriate inflation rate and apply it to both salaries and other recurring costs. If there is reason to expect a promotion or other larger salary increase, please use this estimate instead and provide a justification. The NIH Fiscal Policy for Grant Awards - FY 2011 did away with the 2% cap and only refers to “adjusted for inflation” by institute or center. Thus, OSP recommends using 3% projected salary increases for proposal budgeting purposes.

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Employee Benefit Rates
GIM 3
	FY 2011 up		FY 2011 up
Faculty (01-10)	27.2%	GSSAs (01-30, 01- 40)	16.1%
Auxiliary Teaching (01-20)	32.4%	Hourly (01-80)	14.9%
Classified Staff (01-60)	33.4%	Postdoc (Rsch Assoc 01-48)	27.2%
Professional Staff (01-70)	33.6%
Notes: Health insurance for Predoctoral Fellows or Trainees (01-90) should be budgeted at the rate of 16.3%. (For example, NSF IGERT Predoctoral Fellow and NIH Predoctoral Trainee.) Health insurance for Postdoctoral Research Trainees (01-50) on training and fellowship grants should be budgeted at the rate of 19.8%. (For example, Posdoctoral Trainee on NIH Training grants.)

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GSSA Salaries (Schedule 1 only)
See 2011/12 Graduate Student Variable RA Rates on the Graduate School Web site for more details.
Salary / Monthly Rate, 50% FTE
Department	RA	RAI	RAII
Aeronautics & Astronautics	$1,845	$1,948	$2,050
Bioengineering	$2,136	$2,136	$2,136
Chemical Engineering	$2,115	$2,115	$2,115
Civil & Environmental Engineering	$1,797	$1,855	$1,915
Computer Science Engineering	$2,114	$2,209	$2,292
Electrical Engineering	$2,072	$2,165	$2,202
Materials Science Engineering	$1,766	$1,856	$1,950
Mechanical Engineering	$1,794	$1,914	$2,034
Other COE Departments	$1,525	$1,639	$1,761
Notes: These rates are effective July 1, 2010 through June 30, 2011 for graduate students in the departments listed. Schedule 1 salaries are for appointments of 50% or greater for persons paid 5 out of 6 pay periods per quarter. Variable rates may be in effect in your department.

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Graduate Operating Fees (usually excluded from indirect costs on Grants & Contracts; operating fees do not include building, technology, services and accounting fees)
Based on Resident Tuition
Fall 2011 - Summer 2012
Academic Year (per quarter)	$4,243 (est.)
Summer/ 7+ credits (per quarter)	$4,500 (est.) (If 2 credits or fewer, $1,300)
Fall 2012 - Summer 2013
Academic Year (per quarter)	$4,752 (est.)
Summer/ 7+ credits (per quarter)	$5030 (est.) (If 2 credits or fewer, $1,450)
Notes: Project increases at 12% annually. Summer tuition is always negotiated at a different rate than AY. (There is no official UW policy as yet on ANY tuition projections.) When including the operating portion of tuition for graduate student research assistants in your proposal budget, the correct terminology to use is "Graduate Operating Fee." These numbers do not include various additional fees which are prohibited from federal research grants. For 2011/12 Tier III Quarterly Tuition, see the detailed Planning & Budgeting chart. For general information on UW tuition and projections, visit Planning & Budgeting's tuition Web site.

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Principal Investigators
A person holding any one of the following titles is eligible to serve as a Principal Investigator:
Professor	Research Professor
Associate Professor	Research Associate Professor
Assistant Professor	Research Assistant Professor
	Research Scientists of Grade 10 and above (Adopted by COE Executive Committee on January 29, 1997)
The following titles may also be eligible, but are subject to review by the department and dean on a case by case basis:
Lecturer	Director (of a major program)
Senior Lecturer	Research Scientist of Grade 9
Visiting and Acting Titles

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Equipment Thresholds (effective July 1, 1996)
Federal Sponsors	$2,000 per unit
Non-Federal Sponsors	$2,000 per unit
Notes: For items costing less than the per unit cost described above, be sure to budget them as supplies. Equipment is exempt from indirect costs.

Equipment Thresholds (effective July 1, 1996)

Federal Sponsors

$2,000 per unit

Non-Federal Sponsors

$2,000 per unit

Notes:

For items costing less than the per unit cost described above, be sure to budget them as supplies.
Equipment is exempt from indirect costs.

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Useful Websites

Office of Sponsored Programs (formerly GCS)
UW Researcher's Guide
SAGE eGC1 (requires UW NetID)
Student hourly pay rates and requirements
Grants Information Memoranda (GIMs)

All-College Faculty Meeting
College of Engineering

Thursday, May 24, 2012
3:30 - 4:30 p.m.
EE 105
Reception follows

Agenda:

Dean O'Donnell -- special funding for Engineering
Update on the Dean's Search
Approval of Degree Granting
Provost Ana Mari Cauce on the State of the UW's budget (about 4:15)

Students, faculty and staff encouraged to attend

Please join Dean Matt O’Donnell to honor teaching and research assistants, faculty, staff who make exceptional and meaningful contributions to the CoE community.