CoE Grant and Contract Proposal Preparation Factsheet

Revised 7/31/2012

Indirect Cost Rates
Projecting Salary Increases
Employee Benefit Rates
GSSA Salaries (Schedule 1 only)
Graduate Operating Fees
Principal Investigators (Eligibility Titles)
Equipment Thresholds
Useful Web Sites

Indirect Cost Rates (Facilities and Administrative Costs or F&A)
GIM 13	After July 1, 2009
Research Grants and Contracts	54.5% (MTDC) on-campus FY 2012/13 through FY 2013/14 26% (MTDC) off-campus
Instruction(Training & Education Agreements, except DHHS Training Grants)	53% (MTDC) on-campus 26% (MTDC) off-campus DHHS Training Grant: 8% (TDC) on campus
Notes: Per revised A-21, "Indirect Costs" will now be referred to as "Facilities and Administrative Costs" (F&A). Reminder: Certain costs are exempt from indirect costs (i.e., equipment, grad operating fees, portions of subcontracts). Please reference GIM 13, Attachment A for full definition of MTDC. Indirect Cost Rate Agreement (F&A) - 11/30/10

Top of Page

Projecting Salary Increases
Project 2% annually for all positions beyond June 30, 2012. This is a suggested projection. Follow all sponsor restrictions that may apply. Please note the following guidance from the Office of Sponsored Programs (OSP): Budget Increases Often, proposals need to be submitted with multi-year budgets. OSP's guidance to PIs and departments is to use the current NIH Fiscal Policy for Grant Awards to determine an appropriate inflation and apply it to both salaries and other recurring costs. It is standard to use a 2% rate for federal awards unless a sponsor provides an alternate rate within a policy statement, program announcement or other guidelines for the program. If there is reason to expect a promotion, larger salary increase or other impact that would provide a reason to use a higher rate, and the sponsor does not cap the rate, please provide a justification for use of a higher rate.

Projecting Salary Increases

Project 2% annually for all positions beyond June 30, 2012.
This is a suggested projection. Follow all sponsor restrictions that may apply.

Please note the following guidance from the Office of Sponsored Programs (OSP):

Budget Increases
Often, proposals need to be submitted with multi-year budgets. OSP's guidance to PIs and departments is to use the current NIH Fiscal Policy for Grant Awards to determine an appropriate inflation and apply it to both salaries and other recurring costs. It is standard to use a 2% rate for federal awards unless a sponsor provides an alternate rate within a policy statement, program announcement or other guidelines for the program. If there is reason to expect a promotion, larger salary increase or other impact that would provide a reason to use a higher rate, and the sponsor does not cap the rate, please provide a justification for use of a higher rate.

Top of Page

Employee Benefit Rates
GIM 3
	FY 2012 up		FY 2012 up
Faculty (01-10)	26.9%	GSSAs (01-30, 01- 40)	14.2%
Auxiliary Teaching (01-20)	39.9%	Hourly (01-80)	16.5%
Classified Staff (01-60)	37.7%	Postdoc (Rsch Assoc 01-48, same as faculty)	26.9%
Professional Staff (01-70)	34%
Notes: Health insurance for Predoctoral Fellows or Trainees (01-90) should be budgeted at the rate of 16.3%. (For example, NSF IGERT Predoctoral Fellow and NIH Predoctoral Trainee.) Health insurance for Postdoctoral Research Trainees (01-50) on training and fellowship grants should be budgeted at the rate of 23.4%. (For example, Posdoctoral Trainee on NIH Training grants.)

Top of Page

GSSA Salaries (Schedule 1 only)
See 2012/13 Graduate Student Variable RA Rates on the Graduate School Web site for more details. Under the newly ratified contract, 2012-13 ASE salaries will remain the same as in 2011-12 EXCEPT for Schedule 2 salaries. TA Summer Supplement instructions remain the same as in 2011. The salary tables will be updated centrally as soon as possible. Questions can be directed to the Office of Fellowships and Awards, 206.543.7152 or email gradappt@uw.edu.
Salary / Monthly Rate, 50% FTE
Department	RA	RAI	RAII
Aeronautics & Astronautics	$1,845	$1,948	$2,050
Bioengineering	$2,136	$2,136	$2,136
Chemical Engineering	$2,115	$2,115	$2,115
Civil & Environmental Engineering	$1,797	$1,855	$1,915
Computer Science Engineering	$2,114	$2,209	$2,292
Electrical Engineering	$2,072	$2,165	$2,202
Materials Science Engineering	$1,766	$1,856	$1,950
Mechanical Engineering	$1,794	$1,914	$2,034
Other COE Departments	$1,525	$1,639	$1,761
Notes: These rates are effective July 1, 2012 through June 30, 2013 for graduate students in the departments listed. Schedule 1 salaries are for appointments of 50% or greater for persons paid 5 out of 6 pay periods per quarter. Variable rates may be in effect in your department.

Top of Page

Graduate Operating Fees (usually excluded from indirect costs on Grants & Contracts; operating fees do not include building, technology, services and accounting fees)
Based on Resident Tuition
Fall 2012 - Summer 2013
Academic Year (per quarter)	$4,752 (est.)
Summer/ 7+ credits (per quarter)	$5030 (est.) (If 2 credits or fewer, $1,450)
Notes: Project increases at 10% annually. Summer tuition is always negotiated at a different rate than AY. (There is no official UW policy as yet on ANY tuition projections.) When including the operating portion of tuition for graduate student research assistants in your proposal budget, the correct terminology to use is "Graduate Operating Fee." These numbers do not include various additional fees which are prohibited from federal research grants. For 2012/13 Tier III Quarterly Tuition, see the detailed Planning & Budgeting chart. For general information on UW tuition and projections, visit Planning & Budgeting's tuition Web site.

Top of Page

Principal Investigators
A person holding any one of the following titles is eligible to serve as a Principal Investigator:
Professor	Research Professor
Associate Professor	Research Associate Professor
Assistant Professor	Research Assistant Professor
	Research Scientists of Grade 10 and above (Adopted by COE Executive Committee on January 29, 1997)
The following titles may also be eligible, but are subject to review by the department and dean on a case by case basis:
Lecturer	Director (of a major program)
Senior Lecturer	Research Scientist of Grade 9
Visiting and Acting Titles

Top of Page

Equipment Thresholds (effective July 1, 1996)
Federal Sponsors	$2,000 per unit
Non-Federal Sponsors	$2,000 per unit
Notes: For items costing less than the per unit cost described above, be sure to budget them as supplies. Equipment is exempt from indirect costs.

Equipment Thresholds (effective July 1, 1996)

Federal Sponsors

$2,000 per unit

Non-Federal Sponsors

$2,000 per unit

Notes: