Reappointment of Adjunct and Affiliate Faculty
Overview
All active Adjunct and Affiliate members of the faculty must be considered for reappointment each year by a vote of faculty members in the department and concurrence of the Dean. This process takes place during Spring Quarter. All reappointment documentation must be received by the Academic Human Resources office (via the Dean's office) by the end of Spring Quarter. To accommodate this timeline, the Dean's office asks that all reappointment paperwork be submitted to the Dean's office no later than two weeks prior to the end of the quarter.
Gathering a List of Active Adjunct and Affiliate Faculty Members
The "Selection Menu" of the Online Payroll Update System (OPUS) allows users to run basic queries. Such a query can be used to identify all Adjunct and Affiliate titles within a given Payroll Unit Code. Department payroll coordinators can assist with this process.
Many departments maintain a "shadow database" or list of all active Adjunct and Affiliate faculty members within the department. This list should be compared to data within the payroll system to ensure that all Adjunct and Affiliate faculty members are considered for reappointment.
Contacting Adjunct / Affiliate "Sponsors"
In many cases, regular or research faculty members serve as "sponsors" for Adjunct and Affiliate faculty members, and may have interest in the reappointment of a particular individual. Whenever possible, these sponsors should be contacted for their disposition with regard to the Adjunct/Affiliate member, and asked to provide a statement supporting reappointment, or suggesting non-reappointment.
Faculty Voting Process
The Faculty Vote processes vary by department; however, certain rules must be observed during the vote. These rules are explained on the Academic Human Resources web page on voting procedures. Departments are responsible for determining which faculty are eligible to vote on a given case based on leave status, FTE, and rank.
The following materials may be useful to faculty members when considering reappointment of Adjunct or Affiliate faculty members:
- An updated Curriculum Vitae,
- Yearly activity report (if available, and only if it includes information not provided on the Curriculum Vitae), and
- Disposition statement of sponsoring faculty member
Documentation of the Faculty Vote
The decision of the voting faculty to discontinue or reappoint Adjunct or Affiliate members may be documented in a single memo which lists the faculty vote, each individual and his/her title, and the reappointment decision. A Dean's concurrence line should also be included on the document. This memo is the only piece of documentation required by the Dean's office; however, updated CV's or statements of support may be included as well.
Deadline
All reappointment documentation should be received by the Dean's office no later than two weeks prior to the end of Spring Quarter.
Review of OPUS Prior to Autumn Quarter
Adjunct and Affiliate appointments are automatically "rolled over" for an additional year in the Online Payroll Update System (OPUS) during Summer Quarter. Departments are encouraged to compare their Spring Quarter reappointment memos with OPUS entries near the beginning of Fall Quarter to ensure that all reappointed Adjunct/Affiliate faculty appear in the system, and to ensure that any non-reappointed faculty are removed. Where data corrections are necessary, no approval is required, but a brief description should be included in the OPUS "notes" field (e.g. "Data correction to remove affiliate title as described in reappointment memo dated XX/XX/XXXX").
Community of Innovators
Nominate a student, faculty or staff member who makes exceptional and meaningful contributions to the College.
Nominations due 5 p.m. March 1.
Nominees and awardees will be honored at the Community of Innovators Awards reception.
Wednesday, May 29, 2013
3:30 to 5:00 p.m.
Paul G. Allen Center,
Microsoft Atrium.
Forms and Letters
New Appointments
Request to Advertise a Faculty Position (procedure with links)
Offer Letter Templates
Appointment Cover Sheets
Postdoctoral Titles
(e.g. Research Associate, Senior Fellow)
Professorial Titles
(including Research)
Visiting Faculty
(other than scholar/scientist)
