Updated: 3/31/20 at 9:00 a.m.
The University of Washington transitioned to an online education model in light of COVID-19. Classes and instruction will be offered remotely throughout spring quarter. The College of Engineering is providing the following resources and guidance to support remote education.
Resources for students
Our faculty and staff are committed to supporting students in the pursuit of their degrees as we navigate this challenging time. The resources below are tailored toward the unique opportunities and experiences of engaging in online learning. If you haven’t already, please also review the “Facts and information regarding spring quarter 2020” distributed by the Office of the Provost.
Best practices for successful online learning:
- Turn on Canvas notifications to ensure you receive alerts when there are changes or posts in Canvas.
- Learn how to find and submit assignments on Canvas.
- Check your UW email at least twice a day, setting up email forwarding if necessary.
- Familiarize yourself with Zoom. Zoom Pro is now available to all current students, faculty, and staff.
- If your instructor uses Poll Everywhere, sign in to the application with your NetID to sync your responses with Canvas.
- Set up a distraction-free workspace and set aside time to focus.
Other support resources
- Online tutoring via CLUE
- Math Study Center
- Online tutoring via the IC
- Accessible Technology at the UW
- Disability Resources for Students
- Disabilities, Opportunities, Internetworking, and Technology (DO-IT): How to access accommodations in an online learning environment
- Online learning strategies for students with disabilities (AccessComputing)
- Academic advising
- Counseling Center
- Hall Health
- Online Academic Success Coaching
- Online Study Skills Resources (e.g. time management)
Resources for faculty/instructors/TAs
The College of Engineering is committed to supporting faculty, instructors and TAs as they navigate the tools that contribute to online learning.
Preparing for online courses
- Clear prioritization of learning outcomes can inform your use of technologies and will help you be successful and efficient.
- There are no further offerings of the “Guidance for moving courses online” webinar, but slides, recordings, and more up-to-date information are on ET&L’s CoE guidance for moving courses online FAQ.
- If you have questions about your course changes, consult ET&L by emailing Ken Yasuhara at firstname.lastname@example.org. ET&L will be holding Zoom office hours for instructors and TAs every weekday at 10:00 a.m. and 3:00 p.m. until further notice. There is also a TA-only office hour every weekday at 2:00 p.m.
- The Center for Teaching and Learning and UW IT are holding Zoom office hours every weekday at 11:00 a.m. and 4:00 p.m. Also see their updated FAQs on teaching and grading during the outbreak.
- For technical assistance, contact Learning Technologies.
- Focusing on your course’s most important components, select the tools you intend to use for class sessions, student interaction, and collaboration. Courses with lab or project components will probably require substantial modifications. Take the readiness quiz to assess your preparedness. Make sure to practice setting up and administering a class session to identify and address hardware and software issues.
- Review training materials for Zoom and Canvas. See new information (March 24) about full integration of Zoom into Canvas.
- Attend a Learning Technologies Workshop
- Update your syllabus for online course delivery (participation, labs, exams, office hours, resources, accommodations, what to do if technology fails, grading policy, etc.)
- Set up your Canvas page. See Canvas guides for creating a page and uploading media.
- Review course materials to ensure they’re accessible Canvas has a tool called Ally that can help. UW Accessible Technology is a good resource.
- Poll your students to find out what time zone they are in and to ensure they have access to computing and network capabilities for participating in course activities online. (See Zoom requirements.) Find out what they normally use for communication (e.g., e-mail, Canvas Announcements).
- Especially if recent offerings of prerequisite courses have been disrupted, assess students’ preparation for your course. Consider assembling a diagnostic quiz by selecting relevant questions from prerequisite courses’ exams. Then, administer the quiz with nominal credit or credit for completion, framing it as a way for you and your students to identify what to review early in the quarter.
- Work with your TAs to clarify roles and communication expectations. Find out who has expertise with the tools you intend to use, and have them engage in training and practice, as needed. Share relevant suggestions from this resource with your team.
- Use Canvas Announcements to keep your students up-to-date. Instruct them to configure notifications accordingly.
- Maintain an accurate Canvas gradebook.
- Zoom Pro is now available to all current students, faculty, and staff at the UW. For live lecture and/or discussion sections, Zoom enables online meetings of unlimited duration with up to 300 participants. Record your class sessions so that students are able to review them later. Learn how to use Zoom and how it integrates with Canvas.
- Live lectures should be conducted at the assigned day/class time in the time schedule.
- For large courses, ensure your web conferencing license is able to accommodate your course. To use Zoom with more than 300 students, you may have to upgrade your account.
- If you are new to administering web conferencing, have a TA who is more familiar with the tool serve as a co-host, allowing you to focus on engaging students, while they attend to technical details like polls, breakouts, muting students, and fielding questions over typed chat. (Note that with Zoom only the primary host, not a co-host or alternative host, can manage breakouts.)
- Asynchronous: Zoom can also be used to record supplemental videos for on-demand viewing (e.g., demos, assignment feedback). Unless you need features that only Panopto or another recording tool offers, just using Zoom is simpler for you and your students.
- Whether synchronous or asynchronous, avoid long periods of non-interactive lecture.
- Interweave active engagement and comprehension checkpoints into synchronous mini-lectures (under 15 minutes or so) to help ensure students understand and retain what you are teaching.
- Engage students in practice problems, low/no-stakes quizzes, etc., to help them assess their understanding and readiness to move on.
- Use Zoom's interactive features such as virtual hand-raising, breakouts for small-group discussion, and polling. If you need to track individual student participation, you can also use PollEverywhere alongside Zoom, but this requires setup by both instructor and students.
- Ensure accessibility by using Google Slides’ captioning, PowerPoint captions, or a web-based tool like Web Captioner. Zoom cloud recordings also provide a transcript, but quality depends on source audio. There are many reasons why students might have trouble hearing the audio portion of live/recorded video, and students for whom English is a second language will also benefit. Test automated captioning for quality before teaching, especially if you are using a lot of technical vocabulary.
- Note that automatic captioning, though improving, is not accurate enough to serve as an accommodation for students who are deaf or hard of hearing. For students who need accommodations, work with Disability Resources for Students to arrange for a human live captioner or remote sign language interpreter.
- Safeguard your Zoom sessions against uninvited disruptions (“ZoomBombing”) by distributing Zoom meeting invitations/IDs to only your students and staff and following UW IT’s guidance on Zoom settings.
- As with in-person labs, consider assigning pre-lab readings/exercises with an online quiz to ensure students are appropriately prepared for lab.
- For labs where the primary learning outcomes are about analyzing/interpreting data and integrating theory, consider providing data (e.g., as generated in a previous course offering) and refocusing the assignment to analysis and reporting.
- For labs where the priority learning outcomes concern experimental procedure, your options include video, virtual, and DIY labs.
- Provide demo video of the lab procedure with detailed explanations.
- Explore whether your lab can be done virtually/online, referring to the catalog of options maintained by LeighAnn Tomaswick of Kent State University.
- For labs with simpler equipment and procedural requirements, consider adapting them so that students can conduct them at home. This might require that some equipment and materials be shipped to students. Appropriate lab kits might even be available commercially.
- For labs whose emphasis is on experimental design, consider giving students a research question to pursue and having them formulate a corresponding experimental procedure (or critique/augment/correct a provided draft). Consider following this up by having a TA carry out the student-authored procedure, with students watching via web conferencing, and providing students with the collected data. This parallels industry practice in chemical engineering, where different people are responsible for designing an experiment and operating equipment.
Group project work
- Many components of projects/capstones can be shifted online via web conferencing, collaborative authoring tools (e.g., Google Docs/Sheets/Slides), and tools for recording and publishing audio and video recordings. These components include client and mentor meetings, proposals/pitches, virtual poster galleries, design, evaluation/test plans, reflection on learning, and online portfolios of design artifacts and other project documents.
- Hands-on design and fabrication are more likely to require rethinking. As with experimental labs, some of these activities can be adapted so that students can conduct them at home. This might require that some equipment and materials be shipped to students. For some project domains, the focus could shift to mock-ups and low-fidelity prototyping with widely available craft materials (e.g., cardboard, clay) or illustrations (e.g., drawings, SketchUp 3-D models).
- To help ensure that your project teams function successfully, consider having each team draw up a contract early in the quarter. Similarly, have them agree on criteria for peer review up front and engage them in providing each other feedback at least twice during the quarter: once about one third or half way through the project duration for formative purposes and nominal credit, and again at the end with implications on individual team members’ grades.
Exams and quizzes
- Provide multiple opportunities for both you and your students to check whether they are meeting expected learning outcomes. Consider frequent low-stakes or no-credit quizzes, in and out of class.
- Early in the course, have students complete a no-credit practice exam/quiz that involves all of the question types and exam-taking mechanics you intend to employ later in the quarter. (E.g., if your students are able to use a smartphone scanning app, they might be able to submit written responses like free-body diagrams to a File Upload question in Canvas.) This gives both you and your students a chance to notice and adapt to exam design/administration problems.
- During the exam, make yourself available for questions and have a communication channel for broadcasting clarifications/corrections (e.g., Zoom).
- Consider measures to disincentivize and prevent the simplest forms of cheating.
- Accept that the exam will effectively be open-resources (textbook, notes, web) and design questions accordingly. Consider a larger number of shorter, more focused mini-exams/quizzes, vs. one or two high-stakes exams, to reduce student stress and provide both you and students with more frequent measures of their standing in the course. This also moderates the effects of unexpected exam design/administration problems.
- Consider a larger number of shorter, more focused mini-exams/quizzes, vs. one or two high-stakes exams, to reduce student stress and provide both you and students with more frequent measures of their standing in the course. This also moderates the effects of unexpected exam design/administration problems (e.g., network outages).
- Avoid grading schemes like curving that can pit students against each other and allow a small number of bad actors to negatively impact the grades of ethical students.
- As prep time permits, use a tool like Canvas Quizzes that supports randomized question variation (e.g., response choice order for multiple choice, numeric constants, question groups).
- Consider having students pledge adherence to an honor code. Note that research recommends an honor code that is formal and detailed and references consequences of code violation.