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COE Grant and Contract Proposal Preparation Factsheet

Revised 08/30/2007

  1. Indirect Cost Rates
  2. Projecting Salary Increases
  3. Employee Benefit Rates
  4. GSSA Salaries (Schedule 1 only)
  5. Graduate Operating Fees
  6. Principal Investigators (Eligibility Titles)
  7. Equipment Thresholds
  8. Useful Web Sites
Indirect Cost Rates (Facilities and Administrative Costs or F&A)
GIM 13 After July 1, 2007
Research Grants and Contracts

56.% (MTDC) on-campus, 7/1/07-6/30/09

  26% (MTDC) off-campus
Instruction 58% (MTDC) on-campus
  26% (MTDC) off-campus
Note:
  • Per revised A-21, "Indirect Costs" will now be referred to as "Facilities and Administrative Costs" (F&A).
  • Reminder: Certain costs are exempt from indirect costs (i.e., equipment, grad operating fees, portions of subcontracts). Please reference GIM 13, Attachment A for full definition of MTDC.
  • Indirect Cost Rate Agreement (F&A)- 10/30/07.

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Projecting Salary Increases
GIM 25
Project 4% annually for faculty and professional staff beyond June 30, 2008.
Project 3% annually for classified staff beyond June 30, 2008.
Project 4% annually for RA's beyond June 30, 2008.

Notes:

  • For Classified Staff be sure also to budget mandatory step increases.
  • For Faculty being promoted, a one-time initial step increase, or to the minimum floor, is guaranteed.

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Employee Benefit Rates

GIM 3
  FY 2009 FY 2010 up   FY 2009 FY 2010 up
Faculty (01-10) 22.30% 24.10% GSSAs (01-30, 40, 90) 13.30% 13.30%
Auxiliary Teaching (01-20) 23.90% 28.00% Hourly/Visit Scientist 12.00% 12.70%
Classified Staff (01-60) 29.60% 33.80% Postdoc (01-48) 22.30% 24.10%
Professional Staff (01-70) 26.20% 29.00%      

Note:

Health Insurance for Postdoc Trainees (01-50) - on Public Health Service (PHS) training and fellowship grants should be 15.50%. For NIH trainees see GIM 3 for special circumstances.

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GSSA Salaries (Schedule 1 only)

The Graduate School tuition website has more details.

Project 4% increase annually beyond June 30, 2004 (unless sponsor, such as NIH, allows less).
Salary / Monthly Rate, 50% FTE
Department RA RAI RAII
Aeronautics & Astronautics $1,680 $1,792 $1,905
Bioengineering $2,084 $2,084 $2,084
Chemical Engineering $2,060 $2,060 $2,060
Civil & Environmental Engineering $1,753 $1,810 $1,868
Computer Science Engineering $2,062 $2,155 $2,236
Electrical Engineering $2,021 $2,112 $2,148
Materials Science Engineering $1,723 $1,811 $1,902
Mechanical Engineering $1,750 $1,867 $1,984
Other COE Departments $1,488 $1,599 $1,718

Note:

1) These rates are effective July 1, 2008 through June 30, 2009 for graduate students in the departments listed.

2) Schedule 1 salaries are for appointments of 50% or greater for persons paid 5 out of 6 pay periods per quarter. Variable rates may be in effect in your department.

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Graduate Operating Fees (excluded from indirect costs effective July 1, 1994) [This does not include Building, Technology, Services and Accounting fees]
Based on Resident Tuition Fall 2007- Summer 2008
Academic Year (per quarter) $3,070 (est.)
Summer/ 7+ credits (per quarter) $3,116 (est.)
  Fall 2008 - Summer 2009
Academic Year (per quarter) $3,070 (est.)
Summer/ 7+ credits (per quarter) $3,116 (est.)

Notes:

  • Project increases at 7% annually, effective every fall..
  • When including the operating portion of tuition for graduate student research assistants in your proposal budget, the correct terminology to use is "graduate operating fee."
  • For more details on tuition and projections, visit Planning & Budgeting's tuition website.

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Principal Investigators
A person holding any one of the following titles is eligible to serve as a Principal Investigator:
Professor Research Professor
Associate Professor Research Associate Professor
Assistant Professor Research Assistant Professor
  Research Scientists of Grade 10 and above
(Adopted by COE Executive Committee on January 29, 1997)
The following titles may also be eligible, but are subject to review by the department and dean on a case by case basis:
Lecturer Director (of a major program)
Senior Lecturer Research Scientist of Grade 9
Visiting and Acting Titles  

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Equipment Thresholds (effective July 1, 1996)
Federal Sponsors $2,000 per unit
Non-Federal Sponsors $2,000 per unit
Notes:
  • For items costing less than the per unit cost described above, be sure to budget them as supplies.
  • Equipment is exempt from indirect costs.


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Useful Websites