Policies and Procedures

General Policies:

1. Annual Due Dates in the College of Engineering - word document (PDF)
2. College of Engineering Personnel Files - Content Guidelines
3. Conviction/Criminal History Form and Background Review
4. Department / Program Organization and Function Charts
5. Non-Discrimination, Including Sexual Harassment
6. Public Meetings
7. Recognizing and Rewarding Employees - word document (PDF)
8. Release of Student Information
9. Verification of Employment (Release of Staff Information)
10. Where Should I Send My Paperwork?
11. College of Engineering Policy on Merit Increases for Faculty and Staff
12. College of Engineering Grant, Contract, & Gift Deficit Follow-up Policy & Procedures

Policies Relating To Faculty:

1. Councils and Committees Bylaws
2. Hiring and Recruitment
   1. Search and Hire Procedures
   2. Advertising
   3. Faculty Recruitment
   4. Household Moves
      1. Moving Expenses
   5. New Appointment Documentation Requirements
      1. Appointment Documentation Overview
      2. Appointment of Faculty Members to Higher Ranks
      3. Joint or Adjunct Appointments
      4. Search/Approval Requirements
      5. Visiting International Predoctoral or Professional Scholars
      6. Waiver of National Search Requirements
      7. When to enter faculty appointments in OPUS
   6. Reappointments (Renewals)
      1. Re-appointment of Adjunct and Affiliate Titles
      2. Renewal of Assistant Professor and Research Assistant Professor Appointments
         1. Determining a Faculty Member's 2nd & 6th Years (Excel File)
      3. Re-appointment of Research Faculty above the Assistant Level
3. Job Class Codes (Faculty)
4. Leaves of Absence
   1. Paid Professional Leave (Sabbaticals)
   2. Parental Teaching Release
5. OPUS Entries and Updates, When to Enter
6. Professional Growth and Development
   1. Faculty Activity Report
   2. Faculty Conference with Chair
   3. Mentoring
   4. Merit Review Process (and Merit Increases)
7. Promotion and Tenure
   1. Promotion and Tenure Toolkit (New)
   2. Promotion and Tenure Overview and Standards (deprecated)
   3. Instructions for Submission of Recommendations for Tenure and Promotion(deprecated)
      1. Determining a Faculty Member's 6th Year (Excel File)
   4. Procedures of the Promotion and Tenure Council (New)
   5. Recommendation for New Appointment of Faculty Member to Higher Rank
   6. Voting Procedures (See Also: Streamlined Appointments of Non-Voting Faculty)
   7. Communication from the Promotion and Tenure Committee
      1. P&T Communication 2002
      2. P&T Communication 2005 (pdf | word)
      3. P&T Communication 2008
8. Salaries and Compensation
   1. A/B Plan
   2. Competitive Offers
   3. Excess Compensation (Approval Form)
   4. Faculty Salary Rates
   5. Merit Review Process (and Merit Increases)
   6. Outside Professional Compensation (1460 & 1461)
   7. Preemptive Retention Policy and Procedures
   8. Salary Increases
   9. Supplements to Salary
   10. Instructional Release (Course Buyout)
   11. Request to Work a Full 3 Months in the Summer (Online Form)
9. Separation and Retirement
   1. Resignation
   2. Retirement and Partial Reemployment
      1. Department Budgeting for Emeriti Reemployment
10. Research
    1. Faculty Effort Certifications
11. Scientific and Scholarly Misconduct
12. Teaching Duties and Evaluation
    1. Evaluation of Teaching (Student and Collegial)
    2. Teaching Duties
13. Voting Procedures (See Also: Streamlined Appointments of Non-Voting Faculty)

Policies Relating to Staff:

1. Alternate Work Schedules
2. College of Engineering Attendance Policy (PDF)
3. Hiring, Recruitment and Retention
   1. Conviction/Criminal History Form and Background Review
   2. Employee-Types: Hiring Options (PDF) | (Excel)
   3. Hiring ASEs (Academic Student Employees)
4. Job Class Codes: (Classified Staff) | (Professional Staff)
5. Leave Record Maintenance
1. College of Engineering Dean's Office Monthly Work/Leave Policy and Process
6. Performance Evaluations
   1. WPRB Staff
   2. Contract Classified (e.g. Local 925) Staff
   3. Professional Staff
7. Salaries and Compensation
   1. Excess Compensation
   2. Equity-based Salary Adjustments
8. Separations
   1. Ending an Appointment During an Evaluation Period (Probation, Trial Service,or Layoff Trial Period)
   2. Exit Interviews
   3. Layoffs
9. Professional Development