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Health and Safety Plan (Accident Prevention Program)

for the College of Engineering Dean's Office

Scope and Responsibility

Scope

The policies and procedures described in this Health and Safety plan apply to the College of Engineering Dean's Office in Loew Hall. The employee units covered by this plan include the Dean's direct support staff, fiscal administration, and human resources; the offices of academic affairs, diversity and access, research and faculty affairs, infrastructure, and advancement.

Policy

It is the policy of the University of Washington to create and maintain a safe and healthful work place free from recognized hazards that may cause harm to faculty, employees, students, and visitors. This policy is consistent with the University-wide Health and Safety policy (UW OPS 10.3) and applicable Washington Industrial Health and Safety Act (WISHA) regulations (WAC 296-24 and 296-62).

Responsibilities

Responsibility for safety programs and safety performance lies with each Dean, Director, Department Chair and Supervisor. Everyone with supervisory responsibility is expected to participate directly in assuring that safe working conditions are maintained. Supervisors provide training for accident prevention, as necessary, for those working under their direction.

Compliance

Each University employee is required to comply with occupational Health and Safety regulations, departmental policies, and procedures that apply to their own actions and conduct on the job, and to report accidents, injuries, and unsafe conditions to his or her supervisor. (University Handbook, Vol. 4, Part VI, Chapter 4) (UW OPS D10.3).

Dean's Office Safety Team

Name Position Email Phone
Sonia Honeydew Facilities Specialist soniah2@uw.edu (206) 616-0503
Alex Finlon Human Resources Manager afinlon@uw.edu (206) 616-2604
Ericka Gallardo Human Resources Coordinator erickag@uw.edu (206) 616-9808
Sydney Martin Building Coordinator smartin3@uw.edu (206) 685-2873
Marlene Poches Assistant to the Dean mpoches@uw.edu (206) 543-1829
Scott Winter Associate Director swinter@uw.edu (206) 685-4074
Dana Pierson Office Manager danap2@uw.edu (206) 685-8361
Kathleen Crowell Donor Relations Manager kc53@uw.edu (206) 543-6129
Carolyn McQueen Advancement Assistant mcqueena@uw.edu (206) 543-0167

The Safety Team for the Dean's Office is responsible for:

  • Auditing compliance with the Health and Safety plan
  • Keeping the Health and Safety plan up-to-date
  • Scheduling employee safety and safety training as required
  • Working as a liaison with Environmental Health and Safety
  • Working with supervisors and employees to resolve safety complaints
  • Keeping the safety bulletin boards up-to-date
  • Keeping the Dean and Associate Dean for Organizational Infrastructure aware of current safety concerns

Steps to Assure Employee Health and Safety

Holding Supervisor Safety Meetings

Supervisors can promote health and safety in their unit by scheduling safety meetings or by having safety as a topic at regularly scheduled staff meetings. The supervisor needs to discuss Health and Safety issues, provide new information, and give employees an opportunity to express concerns or ask questions about health and safety. Health and safety issues discussed during staff meetings need to be documented.

Providing Safety Bulletin Boards

The College of Engineering Dean's Office safety bulletin boards are used for posting WISHA posters, safety notices, safety newsletters, safety committee minutes, training schedules, safety posters, accident statistics and other safety education material. Safety bulletin boards are located in the lunch room where all employees can see them (WAC 296-24-055). The following three Washington Industrial Health and Safety (WISHA) posters and one University poster are required on each safety bulletin board (Your Rights as a Worker, Job Health and Safety Protection, Notice to Employees, UW Hazard Communication).

Emergency Evacuation Operations Plan

All University departments will develop an Emergency Evacuation Operations Plan (EEOP), which contains procedures for emergency evacuation and for responding to fires, bomb threats, chemical spills, earthquakes, etc. The EEOP for Loew Hall contains building floor plans of life (fire) safety equipment and exit pathways; evacuation procedures; identifies evacuation assembly points; describes methods of accounting for staff, students, and visitors; and identifies areas of refuge for occupants with a mobility impairment. All department staff are trained in the building's EEOP. If an employee moves to a new location, the above-mentioned information must be reviewed for the new work site.

Employees will make sure that all doors, exit pathways, and stairs are kept clear of obstructions that could impede safe exiting. Fire separation doors, particularly stairway doors, shall not be blocked or wedged open.

Departmental Participation in Health and Safety Committees

Health and safety committees, as required by Washington State regulations (WAC 296-24-045), are an advisory group of management-appointed and employee-elected representatives who help determine unsafe conditions and methods of work, suggest corrective measures, and obtain the participation of all personnel.

a. Organizational Health and Safety Committees

Department employees are represented on the University’s Organizational Health and Safety Committees either by department members or by organizational members who represent all departments in the College of Engineering.

The Dean's Office and associated units in Loew Hall are represented by the Group 9 Health and Safety Committee. To contact all members of this group, email group9@uw.edu. Group 9 Safety Committee members are:

Fiona Spencer (Elected)
Aeronautics & Astronautics
Box 352400
206-685-3011 / fspencer@aa.washington.edu

Norbert Berger (Appointed)
Bioengineering
Box 355061
206-543-9757 / norbert@uw.edu

Arne Biermans (Elected)
Chemical Engineering
Box 351750
206-543-4364 / arne@uw.edu

Sean Yeung (Elected)
Civil & Environmental Engineering
Box 352700
206-543-2547 / jsean@uw.edu

Michael Glidden, Co-Chair (Appointed)
College of Engineering
Box 352180
206-685-2105 / glidden@uw.edu

Sonia Honeydew, Co-Chair (Appointed)
College of Engineering
Box 352180
206-616-0503 / soniah2@uw.edu

Tracy Erbeck (Elected)
Computer Science & Engineering
Box 352350
206-543-9264 / tracy@cs.washington.edu

John Young (Elected)
Electrical Engineering
Box 352500
206-221-6813 / johnnyy@u.washington.edu

Sheila Prusa (Elected)
Industrial & Systems Engineering
Box 352650
206-616-6719 / sprusa@uw.edu

Karen Wetterhahn (Elected)
Materials Science & Engineering
Box 352120
206-543-2740 / karenlw@uw.edu

Bill Kuykendall (Elected)
Mechanical Engineering
Box 352600
206-685-7061 / billkuyk@uw.edu

Cassie Atkinson-Edwards (Elected)
Human Centered Design & Engineering
Box 352315
206-221-1666 / cbermel@u.washington.edu

b. University-wide Health and Safety Committee

To provide campus-wide consistency and oversight, a University-wide Health and Safety Committee is established and composed of members from the official organizational committees.

c. Departmental Health and Safety Committees

There is a Dean's Office Safety Team. Current health and safety issues are also discussed at staff and supervisors meetings.

Access to First Aid and CPR

University employees are to be afforded quick and effective first-aid in the event of an injury. This is accomplished by the strategic location of first-aid kits and the availability of first-aid certified individuals at or near where the employees are working. UW Police officers are First Aid and CPR certified and can respond within two to three minutes if notified by calling 911. The Dean's Office first aid kit is located in the copy room.

Hazard Assessment and Reduction

In order to assure a safe and healthful work environment, the Dean's Office has established the safe work practices and policies listed in this section. These practices and policies were developed after an assessment of the faculty, staff, student, and visitor exposures to work site hazards. Identified hazards were documented and reduced or corrected either by making engineering changes, to eliminate the hazard, or by establishing these safe work practices and policies

To maintain a safe and healthful work place, Dean's Office supervisors are required to conduct periodic inspections of the work areas under their supervision. The facility manager conducts an overall safety inspection at least every 6 months. Workplace A shows a form that supervisors can use when doing a safety audit. In addition, supervisors and employees continually check work areas for unsafe conditions and practices so immediate corrective action can be taken (UW OPS D10.3).

Employees receive information about the UW Hazard Communication Program during Human Resources' UW New Employee Orientation Program and during the Dean's Office New Employee Safety Orientation.

a. Chemical Hazard Communication

Hazard Communication Worker Right-to-Know Washington State Occupational Safety and Health Standard requires that employees be informed of and receive information about hazardous chemicals in the work place through labeling, material safety data sheets, and training. Hazard Communication (Worker Right-to-Know) (WAC 296-62-054). The UW Hazard Communication Program is described in the UW Operations Manual, section D 12.5. All employees are informed of the location of the written UW Hazard Communication Program and encouraged to read it.

Employees receive information about the program during Human Resources' UW New Employee Orientation Program and during the department's New Employee Safety Orientation.

Employees who work with hazardous chemicals receive training on:

  • how to read labels and how to label secondary containers
  • how to read an MDSD and where MDSDs are located
  • the physical and health hazards of the chemicals they work with and how to work safely with those chemicals

b. Personal Protective/Safety Equipment

The University provides most personal protective/safety equipment for its employees when required by regulation or when a determination has been made that personal protective equipment is needed for an extra level of employee protection. Employees are informed of the specific personal protective/safety equipment requirements for their position on the following occasions:

  • during the departmental New Employee Safety Orientation conducted by their supervisor
  • when a job procedure changes, that requires a change in personal protective/safety equipment
  • during safety meetings
  • as a regular part of any written safety procedures or standard operating procedures

Each department/supervisor is required to conduct a hazard assessment of the work area and identify all hazards that require personal protective equipment. If hazards are identified, then specific personal protective equipment must be selected for each hazard and the affected employees trained on the safe use, care, and maintenance for each piece of equipment. Hazard identification, personal protective equipment selection, and employee training must be documented. Changes in processes or work sites may require a new hazard assessment, selection, and/or training.

Reporting and Resolving Safety Problems

Employees are encouraged to report safety concerns to their supervisors. If employees do not feel they can report the safety problem to their supervisor or have done so and do not feel the problem has been resolved, the employee may discuss the situation directly with the safety coordinator or safety committee representative. Any party may request EH&S assistance if internal procedures cannot resolve the problem. Please report near misses, hazardous conditions, and accidents or injuries using the Online Accident Reporting System.

Accident Reporting and Investigation

a. Medical Emergencies.

All medical emergencies are reported to the nearest Emergency Medical Services (EMS). The service can be reached by calling 911. From a campus phone, 911 calls are answered by the UWPD dispatcher. If calling from a cell phone, advise the Seattle dispatcher whether you are on the UW Seattle campus, as the dispatcher may choose to route your call to UWPD for quicker service.

b. Report to Supervisor

Report any work-related injury or illness, accident or near accident to your supervisor as soon as possible. Then report it to the Environmental Health and Safety Department (EH&S) via the UW Online Accident Reporting System (OARS). Submit the OARS report within 24 hours. The employee, the supervisor, or both, may fill out this form. Provide a copy to the departmental or unit safety coordinator.

c. Accident Investigation

All accidents and/or near accidents are investigated by the supervisor. The investigation results and remedial measures will be summarized on the OARS report. Supervisors may request the assistance of EH&S to investigate any accident and especially to recommend any corrective action to prevent a recurrence of the accident. OARS reports are reviewed by EH&S and the department's organizational health and safety committee. Assistance with accident investigations is available from EH&S by calling 543-7388.

Employee Safety Training

Department Health and Safety Orientation for New Employees. (See Checklist.)

All new employees, including permanent, temporary, and part-time employees receive the following instruction:

(1) Reporting procedures for fire, police, or medical emergencies

(2) Evacuation procedures during an emergency.

(3) The locations of fire alarm pull stations and fire extinguishers. Employees should not attempt to use a fire extinguisher unless trained to do so.

(4) Procedures for reporting all accidents and incidents to their supervisors and filling out an online OARS report.

(5) Procedures for reporting unsafe conditions or acts to their supervisors and, when possible, taking action to correct unsafe conditions (e.g., wiping up small, non toxic spills, or keeping cabinet drawers closed when not in use).

(6) The location and identification of first-aid kits and first-aid certified employees.

(7) Description of UW and departmental Hazard Communication Program, including identification of areas where hazardous materials are stored or used.

(8) A description of safety training they will be required to attend for their job.

  • Identification of areas where hazardous materials are stored or used
  • Location and availability of Material Safety Data Sheets (MSDSs)
  • An explanation of Hazard Communication Labeling requirements and any labeling system used by the department
  • Notification that additional training will be provided, if needed, covering health effects of hazardous chemicals and how to work with chemicals safely.
  • Additional checklist for potentially hazardous activities or materials. (See Checklist.)

(9) Identification and explanation of all warning signs and labels used in their work area.

(10) Instruction in the use and care of any personal protective equipment they are required to use.

(11) A description of safety training they will be required to attend for their job.

Employee Health and Safety Training

To ensure an effective program, employees must be trained in safe work practices. Supervisors are responsible for seeing that these practices are followed and that updated training is occurs as needed. EH&S will assist departments in implementing safety training and education programs upon request.

The Employee Training Requirement Summary provides a list of general health and safety training requirements that may help the department or supervisor decide what employee training is needed.

Safety Program Record Keeping and Documentation

To meet State requirements, the Dean's Office maintains records of all safety activities covering the previous twelve months. These records will be made available to EH&S personnel and representatives from the Department of Labor and Industries at their request.

Records of general health and safety compliance activities include the following:

  • Accident Reports
  • Accident Prevention Program (Departmental Health and Safety Plan)
  • Evacuation Plans
  • Employee health and safety training records
  • Department Emergency Operations Plan
  • External Inspection/Audit Record (e.g., EH&S inspection reports)
  • Internal Safety Inspection/Audit Records
  • Departmental/Unit Safety Meeting Records (if applicable)
  • Departmental Safety and Health Committee Meeting Minutes (if applicable)