MyCoE

Academic Misconduct Process

Revised August 19, 2009

The Associate Dean (AD) of Academic Affairs and the Council on Educational Policy (CEP) have agreed to this revised academic misconduct process. This process went into effect at the beginning of fall quarter, 2009.

Course instructors are encouraged to handle Academic Misconduct issues directly with the student(s) involved. The instructor shall present the student with the information that the instructor has that suggests the student committed Academic Misconduct. The instructor should then ask the student to provide an explanation. If the instructor still believes the student committed Academic Misconduct, the instructor should suggest a resolution (such as no credit for the portion of the work involving Academic Misconduct). This process will generally have one of two possible outcomes:

Outcome 1

The student concurs with the instructor’s findings. The follow-up is:

  1. The instructor sends documentation of the case to the AD see Report of Academic Misconduct – Agreed Settlement.
  2. The case is listed in the AD’s database.
  3. If the AD’s records indicate that this is not a first offense, the case is referred to the Council on Educational Policy (see steps 2-8 in Outcome 2 below). Sanctions range from reprimand, probation, suspension to recommendation of dismissal.
  4. The AD sends a letter to the student confirming the agreement with the instructor concerning penalty, explaining to the student that a record of the incident will be maintained and will be considered in case of future academic misconduct by the student.
  5. A copy of the letter is sent to the Director, Community Standards & Student Conduct.

Outcome 2

The student denies the allegation, objects to the proposed resolution, or the instructor considers the violation sufficiently serious that the case should be referred to CEP. The follow-up is:

  1. The instructor sends documentation of the case to the AD for Academic Affairs using the form Report of Academic Misconduct – Referral to CEP.
  2. The case is entered into the AD’s database.
  3. The AD sends the student a letter notifying him/her of the allegation and informing him/her that the Dean’s representative will be in touch to set up a meeting to explain the adjudication process.
  4. The AD informs the Chair of the Council on Educational Policy (CEP) of the case, and requests that a hearing panel be scheduled.
  5. The Dean's representative meets with the student to explain the College-level adjudication process and provides the student with a copy of the evidence of apparent Academic Misconduct that has been supplied by the instructor.
  6. The student meets with the CEP subcommittee to present his/her side of the case. The student can choose not to meet with the subcommittee if the student does not deny the allegation and does not object to the proposed resolution.
  7. The CEP subcommittee sends a report of the hearing to the AD.
  8. The AD reviews the CEP subcommittee’s findings and sends a letter to the student and the instructor.
  • If the finding is to exonerate the student, the AD informs the student in writing that the allegation has been dropped. The AD notifies the instructor to issue the appropriate grade for the assignment or exam and the final grade for the course reflecting exoneration. All records relating to this matter are purged.
  • If the finding confirms academic misconduct, the letter will indicate the sanction, explain to the student that a record of the incident will be maintained and may be considered in case of future misconduct by the student, and explain the appeal process. A copy of the letter will be sent to the Director, Community Standards & Student Conduct.

If the student wishes to appeal the initial findings, he/she must do so in writing by indicating points of disagreement with the findings. The appeal letter should be sent to the appropriate disciplinary committee in care of Community Standards & Student Conduct, Box 352231, Seattle, WA 98195-2231.