Recruiting and Inviting Visitors    Faculty Recruiting Info    Inviting Visitors Arriving and Getting Set Up    Moving    Temporary Housing    Staff Assistant    Benefits Overview    Faculty Orientation    Parking/Transportation    UW Child Care Services Campus Info/UW Services    Benefits    Campus Maps/About UW Campus    Campus News & Events    Faculty Club    Recreational Activities    University Bookstore    UW Childcare Services    UW Directories    Temporary Housing Life in Greater Seattle    Web Resources    Transportation    Child Care Resources

Administration    Building Maintenance    Business Cards    Computer/Software/AV    Conference Rooms    CSE Organization    Committee Assignments    CSE Industrial Affiliates Program    Your Web Page    Email    Ergnomic Issues    Faculty ID Card    FAXes    Mail (incoming & outgoing)    Parking/UPass    Pay Day    Phones    Photocopiers & Account Number    Recycling    Supplies    Travel Procedures

Faculty Appointments    Tenure-Track Appointments    Research Appointments    Leaves    Scholarly Integrity Policies    Summer Salary Teaching Information    Your Teaching Assignment    Teaching Assistants    Teaching    Textbooks    Ph.D. & M.S. Qauls    The General Exam    Teaching Tools and Resources    Computing Info for Instructors    Teaching/UWired    UW Libraries Research    Grant & Contract Administration    UW CSE Commercialization    Consulting, Patents and Inventions Meetings and Orientation    Colloquia    Faculty Lunches    Faculty Meetings    Faculty Orientation    Faculty Retreat

Welcome to the Department of Computer Science & Engineering at the University of Washington. This guide is for faculty members of the Department of Computer Science & Engineering. Although written primarily for permanent faculty members, many sections are applicable to other academic appointees and visitors as well. The guide does not replace the underlying written policies of the University, but rather will provide you with information to help get established in the department and includes summary information as well as pointers to where official policies and more detailed information can be found.

Faculty Recruiting

Inviting Visitors

Moving

This site contains a wealth of information about household moves and related expenses. However, if you think your move exceeds allowable expense limits or includes non-allowable items, please contact Scott Dakins, who may be able to help. To start the process, we must have your paperwork.

Temporary Housing

See Visiting Faculty Housing Service under UW Services.

Staff Assistant

Each permanent faculty member is assigned to a staff "research coordinator" who helps with UW administrative red tape. (Visitors should see their faculty hosts if they require any assistance.)
For research coordinator assignments please see Chris Cunnington or your faculty mentor. Research coordinators can help with the following:

• Coordinate your grant proposal preparation and submission
• Manage your grant and gift budgets
• Class preparation - maintain web pages, course copy materials
• Assist you with purchases, travel
• Explain departmental and University policies and procedures related to the above matters

Benefits Overview

This web page contains important information about health insurance - which you need to sign up for within your first month of employment.

Please note: Health benefits become effective on the 1st of the month after you begin work. If you begin work on June 1 your benefits are effective as of that day. If you begin work June 2 your benefits do not kick in until July 1.

The web site also contains information on other benefits such as the home loan program, auto/home insurance, and many other benefits available to UW employees.

Faculty Orientation

See Faculty Fellows under Meetings.

Parking/Transportation

See Parking Information under Administration.

UW Child Care Services:

See Child Care Services under UW Services.

UW Benefits

Campus Maps

Campus News & Events

Faculty Club

You must be a member (or be hosted by a member) in order to eat at the Faculty Club. You are not allowed to use cash for meals at the Faculty Club. All meals are added to your Faculty Club card and are billed monthly. There is an annual fee, which is deducted from your paycheck.

Recreational Activities

The recreational sports program for faculty, staff, and students includes an Intramural Activities Building (12-Q on campus map). Your faculty ID card will allow you to either purchase membership or pay for individual visits to this facility. Some of the recreational activities available are racquetball, tennis, swimming, intramural sports, golf, handball, and squash. The contact number is 543-4590.

University Bookstore

The University Bookstore offers a rebate for faculty, staff, and students (June 30 of each year). Purchases do not have to be on an account; however, the rebate offer requires that a receipt be submitted for all non-charged purchases.

UW Childcare Services

• The UW Work/Life office maintains a set of options for childcare, including sick child care, nanny-share network and other community childcare resoures.

• Contact workfam@u.washington.edu for information about on-campus childcare facilities, priority spaces at area daycare facilities, sick childcare, and parenting seminars. You may also call the Childcare Assistance Program at 543-1041.

• Seattle's Child magazine maintains a calendar of family & kid activities.

UW Directories

Visiting Faculty Housing Service (temporary housing)

The faculty auxiliary offers temporary housing information solely for the convenience of University and visiting faculty members.

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Life in the Greater Seattle Area

Relocation services, Housing, Things To Do/See

• seattle.citysearch.com
• seattle.yahoo.com
• Washington State City Guides (Yahoo)

Transportation

• Metro Bus Services
• Transportation Options
• Seattle Area Traffic Conditions

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Administration

Building maintenance

To report problems in The Allen Center such as dripping faucets, burned out light bulbs, etc.

Business Cards

Contact Scott Dakins to order business cards.

Computer/Software/AV

• Info on Computing Facilities
• Computing Support (or email: support@cs.washington.edu)
• Reserve AV equipment and laptops

Conference Rooms

Conference rooms can be reserved on line.

CSE Organization

A list of all the faculty and staff in the department is available on the CSE People page. (That is a publicly-available site, so only students who have chosen to are listed on that site.) Internal directories are published on the Info for Faculty & Staff page. The CSE Staff organizational structure breaks into four categories (also shown in the Staff Org Chart):

Committee Assignments

CSE Industrial Affiliates Program

Coordinator: Scott Dakins

Your Home Page

Work with the CSE webmaster (Scott Rose) to establish your web page. A list of all faculty home pages is here. A short bio that includes a description of your research interests and a photo (optional) is a good starting point.

Email

In addition to the information about departmental email, please review the UW email and computer usage policy. CSE email distribution lists are here.

Ergonomic Issues

If you are experiencing pain, take prompt action! Do not work through the pain.

Faculty ID Card

Within a day or two of arriving on campus, you will be given a Faculty ID card. If this does not happen, please check with the Assistant to the Chair, who will order it.

The Faculty ID card is renewed annually and the ‘valid through’ sticker is replaced each October. The faculty ID card can be used as the following:

• A UW Library card.
• A Husky Card dining debit card for use at University Food Service locations.
• To acquire membership at the IMA (gym facilities).
• As a card-key to enter the Allen Center after hours, and to enter any of the CSE Labs.
• As a UPass.)

Faxes

The fax machine, mail and office supplies are all located in CSE 101, behind the reception area. The department's incoming FAX number is 206-543-2969.

Incoming faxes are distributed to mailboxes twice daily. If you are expecting a rush fax, you can pick it up from the fax or the bin next to printer.

To send outgoing business related faxes use the UWATS codes (UWATS is our long distance carrier), the area code and number. There are written instructions above the machine. If you have trouble, ask the receptionist.

Personal faxes need to be charged to your personal phone card.

Additional fax/printer/copier machines, to be used ONLY for outgoing faxes, are located in CSE 241, 341, 441, 541, and 641. These five machines share a single phone line, and are UNABLE to RECEIVE faxes.

Mail (Incoming & Outgoing)

Mail: Pickup times are approximately 9:00 a.m. and 1:30 p.m.
The University is on a box number system (all addresses start with Box 35_ _ _ _ ).
You CSE address is:

Your Name
Computer Science & Engineering
University of Washington
Box 352350
Seattle, WA 98195-2350

Off campus mail requires that a bar code be included in the upper left-hand corner of the envelope, just below the return address. Departmental bar codes are located in the mailroom. Your research coordinator orders department state-budget bar codes that can be used for academic-purpose mailings. Mailings that are for non-academic purposes must be mailed using your research bar code(s).

There are three bins on the table in the mailroom for stamped, unstamped, and campus mail.

For overnight or express services, ask the receptionist for assistance. You must have a UW budget number to charge these to, as well as all pertinent contact information for your recipient.

Manila envelopes are recycled and used for on-campus mail. They are also located in the mailroom.

Parking/UPass

Pay Day

There are two pay periods per month (1st-15th and 16th-end of month). Pay Days are on the 10th and 25th of each month. If either day falls on a Saturday, you will receive your check the Friday prior. If either day falls on a Sunday, you will receive your check the following Monday. An individual that starts employment anytime between the 1st and 15th of the month will receive their first paycheck on the 25th of that month. Those who start employment anytime between the 16th and 30th/31st of the month will receive his or her first paycheck on the 10th of the following month.

For questions about your payroll or deductions see Chris Cunnington.

Also see information about direct deposit .

Information about summer salary is here.

Phones

Campus calls.

Local calls.

Long distance calls.

1. Use the campus UWATS (our long distance carrier) dialing procedures when making long distance calls from unrestricted UW telephones. You will receive a UWATS code and dialing instructions. All long distance calls should be business related.

2. Use UW Direct to call back to the state of Washington when away from the local calling area.

Personal long distance calls: Use your personal calling card. Personal calls should not be charged to a departmental budget.

Voice mail is available on your office phone.

Phone Books. A limited supply of phone books will be distributed in the spring. Jennifer Maione will send out mail when they are available. Use the web based phone directory.

Photo Copiers

Copiers for bulk print jobs are located in CSE 103. Copy codes are required to operate the machines.

Recycling

Supplies

General office supplies (pens, paper clips, mailing supplies, transparencies) are located on the shelves behind the reception area. If you need something you can't find ask the receptionist or your research coordinator.

Travel Procedures

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Faculty Appointments

Tenure-Track Faculty Appointments

Faculty Code/Information
Tenure-track faculty have 9-month appointments. Salary is not received during the summer months unless a faculty person has grants or other funds that will pay for summer salary.

Tenure-track faculty are voting faculty in the department. Decisions such as the hiring of faculty, promotions of faculty, curriculum changes, etc. are presented to eligible voting faculty in Executive Session (see faculty meetings below).

Research Faculty Appointments

Research-track faculty usually have 12-month appointments and receive salary during the summer months as long as he or she has funding for this period. Summer month salary requests and approval are not required for 12-month appointments.

Leaves

UW Policies Regarding Scholarly Integrity

Policies are detailed in the University Handbook (Vol. IV, Part IX)

Summer Salary

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Teaching Information

Your Teaching Assignment

Talk with the Chair or the Teaching Assignments Czar to find out what courses you have been assigned for the academic year.

The basic requirement of an instructor is to instruct the students during all lecture hours, coordinate the quiz sections and the labs with teaching assistants, and monitor the progress of the students in the class. Should you detect an obvious poor performance by any student, please bring that to the attention of the graduate or undergraduate advisor in your department.

Instructors are expected to have office hours so the students can consult with the faculty should they need any extra help. Common practice is for at least one office hour to be scheduled per lecture hour.

The final student grade is your responsibility. UW uses the GPA system. If you are not familiar with this system, contact the Chair (or the Associate Chaisr, if applicable), and review the information on UW grading.

If you encounter an Academic Misconduct in a course that you are teaching, here is how to process the case.

Teaching Assistants

The TA Czar assigns TA's. For more information visit the TA Assignment System. It is suggested that you meet with your TA(s) prior to the first day of class.

Teaching

• For course scheduling and room assignments contact Pim Lustig.
• Course web pages
• Time-schedules
• Reserving AV equipment
• Reserve a conference room
• UW classroom support

Textbooks

Textbook order deadlines are generally one quarter prior to the actual course. The department's textbook coordinator, Stephanie Shull, contacts faculty and orders textbooks for department courses. 'Core' courses MUST use the book determined by the core curriculum committee (ABET) unless a book change has been approved by the committee. Faculty may order the textbook of his or her choice for non-core courses.

Ph.D. and M.S. Qualifying Requirements

The General Exam

Teaching Tools and Resources

Center for Engineering Learning and Teaching (CELT)
The Center's long range goals are:

1. To be a national leader in engineering education research,
2. To support the continuous improvement of the College's educational programs, and
3. To provide professional development for CoE students and faculty in the area of pedagogical innovation.

Center for Instructional Development and Research (CIDR)
Another excellent resource, CIDR develops and participates in programs, services, and research to assist faculty, teaching assistants, departments/units, and administrators with a wide range of teaching and learning challenges.

Classroom Support Services (CSS)
The following information can be found at this web site:

• Media Services
• Classroom Maintenance and Planning
• Kane Hall Reservations
• Educational Media Collection
• Equipment Consultation, Repair and Maintenance
• Photography
• Media Equipped Lecture Halls and Classroom
• Equipment Listing for Classrooms
• Schematics of Classrooms and Installed Equipment

CSE Computing Information for Instructors

How to set up a website for your course, the files needed by your students, project file space, class mailing lists, and much more.

Teaching/Uwired

The following information can be found at this web site:

• UWired
• Classroom and Instructor Tools and Resources
• Facilities that Support Teaching
• Special Opportunities for Teaching
• Collaborative Teaching Ventures

UW Libraries

The following information can be found at this web site:

• Library News and Information
• Guide to the Libraries Branches and Divisions
• UW Libraries Catalog and Databases
• Collections and Resources by Subject
• Interactive Requests and Specialized Services
• Instruction and Library Guides

See also library services for Faculty and Staff.

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Research

Grant & Contract Administration

College of Engineering Research Office
Faculty Grants Management Program
University Grant & Contract Services

Talk to your research coordinator about grant & contract policies and procedures. Department proposals must be processed through the College of Engineering's Research office. Proposals are then forwarded to University Grant & Contract Services.

UW CSE Commercialization

Consulting, Patents, and Inventions

Operations Manual Vol. 2, Section D59.4 and University Handbook Vol. IV, Part V, Chapter 7

It is important that faculty members avoid conflicts-of-interest when they undertake consulting relationships. It is extremely important that the scope of the consulting does not conflict with the faculty member's University obligations, and that the faculty member is not obligated to provide to the company intellectual property resulting from his or her University research. Consequently, faculty members must submit a Request for Approval of Outside Professional Work for Compensation, form UoW 1460, to their department chairperson and dean for approval. This form may be obtained from the assistant to the chair in your department. As a follow-up, faculty are required to complete Summary of Outside Professional and Public Activities, form UoW 1461, report every Fall. Completion of this form is required even if no outside activities were conducted. Again, the assistant to the chair can direct you on this matter.

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Meetings and Orientation

Colloquia Calendar

Faculty Lunches

Faculty lunches are held on the 2nd Thursday of the Month. Also, have lunch with a few of your colleagues on the Department's tab.

Faculty Meetings

Meetings are held every Thursday during the academic year (unless otherwise noted) from 1:30 - 3:30 p.m. in CSE 691, the Gates Commons.
Attendance is required.
'Executive Session' refers to meetings restricted to members of the voting faculty.

Faculty Orientation

The Faculty Fellows is a week long orientation program given each September, designed for new faculty (Full, Associate and Assistant Professors and Senior Lecturers). It is conducted by senior faculty in a range of disciplines. Many topics are included, such as:

• Techniques for engaging students in lecture
• Using technology in the classroom
• Teaching evaluation and assessment
• Finding a balance between teaching and research
• Students at the UW

New faculty on 9-month appointments will receive the equivalent of one week's pay for participating in this program. Faculty who are already on the payroll as of Sept. 1, while eligible to participate in the program, do not receive additional compensation for participating.

Faculty Retreat

The department holds a one day annual faculty retreat prior to the beginning of Fall Quarter classes. This is a strategic planning meeting to establish and discuss department goals. Attendance is required. Scott Dakins generally sends out email sometime in August or early September to announce the meeting, which is usually held around the third week of the month.

	Computer Science & Engineering University of Washington Box 352350 Seattle, WA  98195-2350 (206) 543-1695 voice, (206) 543-2969 FAX [comments to sjdakins@cs.washington.edu]